Project Manager II; PM II

Position: Project Manager II (PM II)
Full-Time | Waipahu, HI, US

About Kapili

Kapili Roofing & Painting is Hawai'i's leading commercial and residential roofing contractor, trusted to deliver high-quality projects across regulated construction, commercial, and multi-family sectors. We are a process-driven, safety-focused, technology-forward organization that leverages integrated construction management, ERP, and CRM systems to drive industry-leading operational excellence.

We self-perform roofing, coatings, exterior improvements, and painting, and our teams execute a high volume of time-sensitive commercial projects with strict performance and data-integrity standards.

If you're looking for a workplace that values craftsmanship, professionalism, teamwork, and continuous improvement, Kapili offers a rewarding environment to grow your career. Join a company that is scaling, investing in its people, and committed to excellence through our core values:

• Stewardship Over Shortcuts
• Culture of Craftsmanship
• Repeated Practical Improvements
• Accountability in the Open
• People Grow People

About the Role

We are looking for an experienced Project Manager capable of managing complex mid-size commercial roofing projects. Offers strong financial management skills, compliance expertise, and a consistent record of on-time, dependable results. Integrates seamlessly into Kapili's structured processes while requiring minimal oversight.

Core Responsibilities

1. Project Setup & Buyout

• Lead project setup using Kapili OS so each job launches organized, compliant, and ready for success.
• Manage buyout end-to-end: review estimates, negotiate subcontractor scopes, drive material procurement, and align the schedule.
• Establish accurate baseline budgets and ensure job cost structure is correct from the start.
• Work closely with Accounting on contracts, NTPs, compliance, and subcontract execution.

2. Planning & Scheduling

• Build and maintain detailed project schedules that set clear expectations for the field and your clients.
• Plan mobilization using Kapili's lead-time standards to keep production predictable and on track.
• Identify long-lead materials early and secure procurement before they impact schedule.
• Coordinate manpower and equipment needs with Operations to deliver efficient, well-organized projects.

3. Submittals, RFIs & Compliance

• Manage the entire submittal workflow inour construction management software and ensure all approvals stay ahead of the work.
• Ensure regulatory compliance including certified payroll, prevailing wage, and project-specific QC requirements.
• Write and track RFIs that move design decisions forward quickly.
• Enforce QC/QA requirements across institutional, educational, and government-regulated projects.

4. Financial & Contract Management

• Own your project financials-budget control, cost events, forecasting, and change order management.
• Ensure accurate alignment between construction management platforms and ERP systems for commitments and billing.
• Issue monthly progress billing and maintain contract compliance.
• Make informed decisions that protect margins and reduce risk.

5. Field Leadership & Quality

• Lead all key coordination rhythms: site huddles, subcontractor meetings, and OAC meetings.
• Support foremen and inspectors with forward-looking communication and clear expectations.
• Perform site walks to verify quality, safety, and schedule progress, taking action where needed.
• Uphold Kapili's craftsmanship standards and elevate field execution.

6. Communication & Stakeholder Management

• Act as the primary point of contact for owners, GCs, inspectors, and agencies.
• Maintain transparent communication with Estimating, Operations, Accounting, and Sales.
• Keep the CRM system updated at each customer-facing stage.
• Build strong relationships through proactive, professional communication.

7. Documentation & Closeout

• Maintain excellent documentation that reflects the professionalism of Kapili's project delivery.
• Oversee commissioning, warranties, O&M manuals, punch lists, and record drawings.
• Ensure all closeout deliverables are completed within contract timelines.
• Capture lessons learned and contribute new ideas to Kapili's Kaizen culture.

Required Qualifications

• 6+years of experience in construction, roofing, or project support roles.
• Strong understanding of construction sequencing, safety practices, and commercial contracting.
• Previous responsibility for managing mid-scale projects independently.
• Ability to read plans/specs and interpret technical roofing details.
• Proven skill in budget and job cost management, and subcontractor coordination.
• Proficiency with construction management systems, MS Office, and construction documentation.
• Strong communication, organization, and problem-solving skills.

Preferred Qualifications

• Experience specifically in commercial roofing or specialty contracting.
• Familiarity with regulated construction environments (certified payroll, compliance documentation, structured closeout).
• OSHA 30, Fall Protection, First Aid/CPR preferred.

Salary & Bonuses

• Base Salary: $105,000 - $125,000
• Bonus:
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