Transcript Evaluator

Title:

Transcript Evaluator

Position Number: 0077112

Hiring Unit:
Student Services

Location:

Leeward Community College

Date Posted:
February 17, 2026

Closing date:
March 3, 2026, 11:59 PM HST

Band: B

Salary: salary schedules and placement information

Additional Salary Information: PBB, minimum $5,434/month

Full Time/Part Time:
Full-time

Month: 11-month

Temporary/Permanent:
Permanent

Other

Conditions:

general funds, to begin approximately 04/26, pending availability of funds and actual staffing requirements.

• Under the general supervision of the Registrar, evaluate and award credits for courses taken at other institutions, for standardized tests (e.g., AP/IB/CLEP, DANTES), for military service and training, industry credentials and other non-collegiate sponsored education/training according to the institution’s transfer policies and/or the UH system’s articulation policies.
• Advise students, faculty and staff of institutional policies and practices regarding the transferring of credits. Provide clear guidance on transferring credits into the institution, including required documentation. Assist with maintaining and updating the College’s website, chatbot and other sources that support with the dissemination of information about transfer credits and transcript evaluations.
• Oversee and manage the transcript evaluation process. Maintain and upkeep the transcript evaluation form, the systems used to track and monitor document submission; the systems used for actual credit evaluation; the systems used to communicate progress and outcomes with students; and the systems used to store all necessary documents.
• Receive and respond to requests to transfer credits into the institution. Track and monitor document submission; follow up with students as needed; and communicate with source institutions as necessary.
• Determine authenticity of documents submitted (e.g., transcripts, military transcripts, test scores, etc.) as well as the eligibility of credits for transfer by verifying the accreditation status of the source institution, acceptability of examinations, etc. For foreign institutions, research resource materials on the countries' educational systems and perform analysis of their educational practices. Request additional information from students and/or originating institutions as needed.
• Evaluate courses, test scores, industry credentials, military experiences, etc. for transferability according to the institution's transfer policies and system articulation policies. Determine whether or not credit may be awarded and/or prerequisites may be waived according to institutional practices and policies. Determine course and credit equivalencies. Consult with faculty as needed and required. Research available resources for evaluation and recommendations made by nationally recognized organizations to support evaluation decisions as needed.
• Input the results of students’ evaluation into the College’s student information system (i.e., e BANNER). Complete the Transcript Evaluation Form, notify students of credits awarded, correct and update student records as appropriate and maintain college code data base.
• In collaboration with counselors and the Graduation Coordinator & Transfer Credit Specialist, assist with the review of graduation applications to determine graduation eligibility, confer degree or certificate designation, and prepare notification documents; compile data for reports as directed/needed. Input graduation petitions into Banner and compile lists for the ordering of diploma inserts, graduation programs, etc. Notify students of candidacy status and refer ineligible applicants to counselors.
• Stay apprised of all relevant university policies and/or agreements as well as state and federal regulations pertaining to transfer credits, course articulation and/or transcript evaluation.
• Participate in division and/or campus initiatives as needed that involve transfer credit, credit for prior learning and/or other transfer issues. Collaborate with other areas of the College as needed to support student success.
• Represent the College in UHCC and/or UH systemwide discussions, initiatives and/or…