Procurement and Contracts Support Specialist II, III, IV - Procurement & Distribution Branch

Description

The authorized level of the position is Procurement and Contracts Support Specialist IV. Applications are being accepted down to the Procurement and Contracts Support Specialist II in the event of recruiting difficulties.

Salary Range

• Procurement and Contracts Support Specialist II, SR-18: $4,590.00 - $5,588.00 per month
• Procurement and Contracts Support Specialist III, SR-20: $4,961.00 - $6,043.00 per month
• Procurement and Contracts Support Specialist IV, SR-22: $5,369.00 - $6,535.00 per month

Examples of Duties

• Develops bidding procedures and contract methods for complex/technical common use commodities not previously managed by the program.
• Studies the impact of the program on outside activities or the effect of changes of outside activities on the program (e.g. changes in commodity prices, business practices, shipping strikes, etc.).
• Prepares specification, terms and conditions to meet the minimum requirements of the user while assuring maximum competition.
• Determines whether bids meet specification and legal requirements; reviews for sufficiency the justification and statutory compliance for sole source, emergency, exempt or restrictive purchases and recommends such action when appropriate.
• Determines the type of specifications most appropriate for each purchasing requirement. Problem‑solves a wide range of complaints which could not be resolved at lower levels regarding procedures, policies, product quality, contract performance, late payments, unfair or biased actions, etc.
• Evaluate the impact of program activities on relevant statutes, rules and regulations and recommends solutions to problem areas.
• Develops instructional sheets for bidders and purchasing policy guidelines and manuals for internal and external use.
• Participates in analyzing and developing legislative proposals for the amendment of laws to meet changes in business practices and other conditions.
• Conducts studies, analyzes and develops specifications for complex purchases including individual requests or for common‑use commodities.
• In addition, performs work described at the lower level in relation to highly technical and complex work assignments.

Minimum Qualifications

Basic Education/Experience Requirements
:
Graduation from an accredited four‑year college or university with a Bachelor’s degree. Excess experience of the type and quality described below may be substituted for education on a year‑for‑year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

Experience Requirements
:
Except for the substitutions provided below, applicants must have had the type of experience described in the statements immediately following and in the amounts shown below:

• Procurement and Contracts Support Specialist II – ½ year general, 0 year supervised, 0 year specialized; total ½ year
• Procurement and Contracts Support Specialist III – ½ year general, 1 year supervised, 0 year specialized; total 1–½ year
• Procurement and Contracts Support Specialist IV – ½ year general, 2 years supervised, 0 year specialized; total 2–½ year

General

Experience:

Work involving progressively responsible professional or other responsible analytical work which involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action. This experience must demonstrate the ability to elicit information orally and in writing, apply problem‑solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives, and prepare clear and concise written reports and recommendations for action.

Specialized

Experience:

Professional experience in an area related to procurement and/or contracts administration requiring the knowledge and application of formal procurement and/or contracting methods (e.g., development or processing of formal bid specifications and/or contract development), principles, and standards for the purpose of developing, reviewing, analyzing, and auditing procurement and contracts activities, ensuring compliance with…