Faculty Support Specialist

Job Details

Job Location:

Wake Forest, NC 27587

Position Type:
Full Time

JOB TITLE:

Faculty Support Specialist

DIVISION:
Instruction

SUPERVISOR:
Faculty Support Specialist Supervisor, Provost Office

To provide office management and support for the faculty. Administrative support will be provided through supervision by the Faculty Support Specialist Supervisor in the Provost's office with daily direction from faculty members as assigned to each specialist.

• Provide reception both in person and via telephone
• Provide clerical assistance including but not limited to typing, copying and course page development and management for assigned faculty members
• Have a working knowledge of Seminary policies and procedures as related to the faculty and to the academic division
• Attention to detail and organizational skills along with record-keeping abilities
• Punctuality, the ability to manage time and multiple tasks, and the ability to keep office matters and student information confidential
• Ensure program assessment artifact(s) are named properly in faculty’s Campus Net Course page (where applicable)
• Assist assigned faculty with the coordination of assessment juries including harvesting artifacts from Campus Net and scheduling meetings with the Assessment Jury
• Maintain class attendance as requested by assigned faculty, including attendance for military discount eligibility and financial aid requirements
• Track accommodations for students with disabilities and assist assigned faculty by making necessary adjustments on Campus Net
• Track Faculty Development Funds (FDF) for assigned faculty in coordination with the Provost Office
• Assist faculty with travel in Concur
• Update course syllabi, quizzes, exams, and upload them to Campus Net as requested by assigned faculty. Specialists are not responsible for creating the content of quizzes or exams.
• Submit Textbook requests by required deadlines
• Receive Campus Net and Self-Service training and any other training as required by the Provost Office

• Serve as a liaison for assigned faculty to other faculty, administrative personnel, staff, students, and the public
• Manage telephone and other messages conveyed to the faculty
• Handle correspondence and calendars as requested by assigned faculty
• Maintain gradebook as requested by assigned faculty member (Applicable when faculty member does not have a grader)
• Maintain files and records as requested by the assigned faculty
• Maintain an ample supply of stationery and other office supplies for assigned faculty
• Schedule, coordinate, and assist with appointments related to their faculty position and other designated roles by SEBTS for assigned faculty
• Manage incoming and outgoing mail in the office suite
• Confine workload to SEBTS-related work for assigned faculty
• Maintain and update the continuity folder for the position
• Share the responsibility for stocking, providing coffee, etc., and keeping the kitchen clean
• Assist with other duties as requested by the Provost or Faculty Support Specialist Supervisor

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc) and the ability to learn other computer programs as needed (REQUIRED)
• Interpersonal skills with Faculty, administrative staff, students, and the public (REQUIRED)
• At least two years of secretarial training or experience with good references is…