Accounts Payable Coordinator

Finance/Accounting Wakefield,Massachusetts
Salary: USD 33.50 - 38.50 Hourly

The Accounts Payable Coordinator is responsible for accurate and timely execution of daily and monthly accounts payable functions in a dynamic, fast-paced environment. This role requires adaptability, collaboration, and strong customer service skills. The ideal candidate brings experience in both domestic and international accounts payable, working with global vendors, multiple currencies, and varying compliance requirements.

• Process detailed invoices, ensuring accuracy of backup documentation, account coding, payment terms, and approvals.
• Investigate and resolve invoice discrepancies, communicating with internal teams and vendors as needed.
• Handle international AP transactions, including foreign currency invoices, exchange rate validation, and region-specific tax requirements.
• Reconcile domestic and international vendor statements, confirm payments, and resolve any variances.
• Respond promptly and professionally to inquiries from internal staff, external partners, and global vendors.
• Review and reconcile employee expense reports for policy compliance and accuracy.
• Ensure adherence to AP policies, internal controls, and audit standards.
• Maintain organized and accurate digital AP records in accordance with company policy and accepted accounting principles.
• Apply sales/use tax rules and support global tax compliance, including VAT/GST considerations where applicable.
• Assist with annual IRS W-9 and 1099 preparation, along with supporting documentation for international vendors as needed.
• Support special projects and perform other duties as assigned.

• Process detailed invoices, ensuring accuracy of backup documentation, account coding, payment terms, and approvals.
• Investigate and resolve invoice discrepancies, communicating with internal teams and vendors as needed.
• Handle international AP transactions, including foreign currency invoices, exchange rate validation, and region-specific tax requirements.
• Reconcile domestic and international vendor statements, confirm payments, and resolve any variances.
• Respond promptly and professionally to inquiries from internal staff, external partners, and global vendors.
• Review and reconcile employee expense reports for policy compliance and accuracy.
• Ensure adherence to AP policies, internal controls, and audit standards.
• Maintain organized and accurate digital AP records in accordance with company policy and accepted accounting principles.
• Apply sales/use tax rules and support global tax compliance, including VAT/GST considerations where applicable.
• Assist with annual IRS W-9 and 1099 preparation, along with supporting documentation for international vendors as needed.
• Support special projects and perform other duties as assigned.

• Bachelor’s Degree preferred, or equivalent professional experience.
• Minimum 10 years of full-cycle Accounts Payable experience in a medium to large corporate environment.
• Required:
  
  Prior experience processing international accounts payable, including foreign vendors and multi-currency transactions.
• Required:
  
  Multi-year experience preparing and electronically submitting IRS 1099s
• Strong attention to detail, ability to prioritize, and commitment to accuracy.
• Ability to learn quickly, multitask, work independently, and adapt to frequent changes.
• Solid problem‑solving skills with reliable follow-through.
• Professional communication skills with the ability to engage effectively across all organizational levels.
• Excellent customer service and vendor‑relations skills.
• Intermediate or higher proficiency in Excel.
• Demonstrated proficiency with SAP Concur, ERP systems, Microsoft Office (Word, Outlook, Teams), and Adobe Acrobat Standard.

• Keyboarding speed of 70-80 wpm.
• Skilled and accurate use of 10-key keypad.
• Prior hands‑on experience with ERP systems, with strong aptitude for learning new financial software tools.

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