Accounts Payable Coordinator

Your role at GEI.

The Accounts Payable Coordinator is responsible for accurate and timely execution of daily and monthly accounts payable functions in a dynamic, fast‑paced environment. This role requires adaptability, collaboration, and strong customer service skills. The ideal candidate brings experience in both domestic and international accounts payable, working with global vendors, multiple currencies, and varying compliance requirements.

• Process detailed invoices, ensuring accuracy of backup documentation, account coding, payment terms, and approvals.
• Investigate and resolve invoice discrepancies, communicating with internal teams and vendors as needed.
• Handle international AP transactions, including foreign currency invoices, exchange rate validation, and region‑specific tax requirements.
• Reconcile domestic and international vendor statements, confirm payments, and resolve any variances.
• Respond promptly and professionally to inquiries from internal staff, external partners, and global vendors.
• Review and reconcile employee expense reports for policy compliance and accuracy.
• Ensure adherence to AP policies, internal controls, and audit standards.
• Maintain organized and accurate digital AP records in accordance with company policy and accepted accounting principles.
• Apply sales/use tax rules and support global tax compliance, including VAT/GST considerations where applicable.
• Assist with annual IRS W‑9 and 1099 preparation, along with supporting documentation for international vendors as needed.
• Support special projects and perform other duties as assigned.

The Accounts Payable Coordinator is responsible for accurate and timely execution of daily and monthly accounts payable functions in a dynamic, fast‑paced environment. This role requires adaptability, collaboration, and strong customer service skills. The ideal candidate brings experience in both domestic and international accounts payable, working with global vendors, multiple currencies, and varying compliance requirements.

• Process detailed invoices, ensuring accuracy of backup documentation, account coding, payment terms, and approvals.
• Investigate and resolve invoice discrepancies, communicating with internal teams and vendors as needed.
• Handle international AP transactions, including foreign currency invoices, exchange rate validation, and region‑specific tax requirements.
• Reconcile domestic and international vendor statements, confirm payments, and resolve any variances.
• Respond promptly and professionally to inquiries from internal staff, external partners, and global vendors.
• Review and reconcile employee expense reports for policy compliance and accuracy.
• Ensure adherence to AP policies, internal controls, and audit standards.
• Maintain organized and accurate digital AP records in accordance with company policy and accepted accounting principles.
• Apply sales/use tax rules and support global tax compliance, including VAT/GST considerations where applicable.
• Assist with annual IRS W‑9 and 1099 preparation, along with supporting documentation for international vendors as needed.
• Support special projects and perform other duties as assigned.

• Process detailed invoices, ensuring accuracy of backup documentation, account coding, payment terms, and approvals.
• Investigate and resolve invoice discrepancies, communicating with internal teams and vendors as needed.
• Handle international AP transactions, including foreign currency invoices, exchange rate validation, and region‑specific tax requirements.
• Reconcile domestic and international vendor statements, confirm payments, and resolve any variances.
• Respond promptly and professionally to inquiries from internal staff, external…