Administrative Assistant

Johnson O’Connor is a regional Public Accounting Firm located outside of Boston in Wakefield, MA.

• Assigned Administrative Assistant to Specific Partners
  • Serve as the primary administrative support contact for assigned partners, managing daily needs, priorities, and communications.
  • Coordinate calendars, schedule meetings, and ensure partners are prepared with necessary materials and information.
  • Anticipate partner needs by proactively organizing tasks, follow-ups, and administrative workflows.
• Processing Of Client Deliverables
  • Prepare, assemble, and finalize client deliverables, including tax returns, financial statements, and related documents.
  • Ensure all deliverables are accurately formatted, complete, and compliant with firm standards prior to release.
• Client & Team Support
  • Answer and direct phone calls, greet clients, and prepare conference rooms for meetings, including offering refreshments.
  • Assist with booking travel arrangements for conferences, including flights and hotels.
  • Order lunch for meetings and ensure timely and accurate setup.
• Mail & Document Handling
  • Open, distribute, and manage incoming mail and packages, including Fed Ex and end‑of‑day mailbox duties.
  • Scan and organize statements, forward faxes, and ensure accurate document distribution.
• Supply & Inventory Management
  • Order and maintain kitchen supplies, including fresh fruit each Monday.
  • Manage orders for office, processing room, and printer supplies (e.g., toner), as well as business cards and stationery.
• Administrative Organization
  • Keep common areas, particularly conference rooms, neat and meeting-ready.
  • Assist with monthly administrative reviews and general filing and document organization.

• 1-3 years of experience as an administrative assistant at a public accounting firm
• Commitment to exceptional client service
• Manage multiple tasks and meet multiple deadlines
• Strong communication skills, professional demeanor, and attention to detail
• Flexible, self‑starter personality with a willingness to learn new professional concepts and techniques
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Knowledge of CCH Axcess, Engagement and Adobe Acrobat is preferred
• Flexible, self‑starter personality whose personal values coincide with JO's Core values (Respect, Integrity, Teamwork & Excellence)

• Email us at
• Email Subject Line:
  Application for [add position name]
• Attach your résumé
• Include a cover letter explaining why we should talk!