Regional Administrative Manager

Position Overview

The Regional Administrative Team Manager will provide leadership, coordination, and oversight of administrative operations across approximately 16 offices/branches within the East Region. This role manages a team of administrative professionals and ensures consistent, efficient, and high‑quality support in office/branch operations, document preparation, records management, business development support, vendor coordination, facilities support, and general business administration. The position plays a critical role in standardizing processes, improving service delivery, supporting regional leadership, and enabling technical staff to focus on client service and project execution.

• Lead, supervise, and develop a regional team of administrative staff across multiple offices/branches.
• Ensure consistent service delivery, communication, and balance workload across offices/branches.
• Support recruiting, onboarding, training, and performance management of administrative staff.

• Oversee daily office/branch operations including reception, mail, supplies, scheduling, and workspace organization.
• Coordinate office moves, buildouts, storage, and decommissioning activities (Region & Office/Branch).
• Manage facilities‑related vendor services and office/branch logistics.

• Oversee preparation, formatting, proofreading, and editing of reports, letter proposals, and correspondence.
• Maintain document control standards, templates, and filing systems.
• Lead digital records management and scanning/archiving initiatives.

• Assist with client contract administration and subcontract execution.
• Track proposal opportunities and support CRM data maintenance.
• Support RFP/proposal production and data collection, including formatting, compilation, printing, binding, packaging, and shipping.
• Assist with prequalification processes, including standardized form completion, tracking requirements, and renewal coordination.
• Coordinate conference and event logistics, including swag ordering, branding consistency, vendor coordination, material storage, and shipment.
• Provide administrative support for compliance‑related submission requirements (e.g., notarization, standard forms, client‑specific documentation).
• Coordinate with Marketing to support repeatable pursuit, prequalification, conference, and proposal production processes across the region.

• Manage vendor relationships including office supplies, shipping, printing, and services.
• Negotiate pricing, resolve issues, and coordinate account administration.
• Ensure proper purchasing practices and cost efficiency.

• Support invoice processing, approvals, and issue resolution with Accounting.
• Track and manage administrative documentation for compliance and auditing.
• Coordinate business support reporting such as projections and operational tracking.

• Oversee onboarding/offboarding processes and administrative workflows.
• Manage certificates of insurance (COIs) and compliance‑related tracking.
• Support meetings, events, and leadership administrative needs.

• Coordinate management of company vehicles and specialized field equipment.
• Ensure proper scheduling, maintenance tracking, and regulatory compliance.

• Bachelor’s degree in business administration or related field (or equivalent experience).
• 7–10+ years of administrative experience with leadership responsibilities.
• Experience supporting multi‑office/branch or regional operations preferred.

• Strong leadership and organizational skills.
• Advanced proficiency in Microsoft Office.
• Excellent communication and interpersonal abilities.
• High attention to detail and commitment to quality.
• Ability to manage multiple priorities in a fast‑paced environment.
• Bookkeeping or accounting skills a plus.
• Notary public or willingness to obtain notary designation.

• Consistent administrative performance across all…