Team Coordinator

Location:

Wakefield, MA, United States
Date Posted:
Feb 11, 2026

We currently have an opening for an experienced administrative professional on our People Team. This position is an excellent opportunity for a highly organized, detail-oriented professional to work at one of the fastest-growing companies in our industry. In this role you will work on a variety of HR tasks and projects in an exciting, fast paced environment. We are seeking someone who is able to juggle multiple priorities while maintaining accuracy and delivering excellent service.

• First point of contact for People Team, responding promptly and accurately to inquiries.
• Responsible for the daily coordination of administrative duties within the People Team.
• Responsible for onboarding duties such as processing accepted offer letters, sending background check requests, tracking new hire details, and processing new hire paperwork.
• Provide HR database support, including entering new-hire information, entering updates, and running reports.
• Assist in processing employment terminations and separations, including collecting and analyzing exit interview information.
• Supports GEI’s Safety Program, including tracking/monitoring and assisting with set up of employees in the Learning Management System (LMS).
• Maintains People Team’s intranet content and documents.
• Writes content and communications for People Team including company-wide communications, social media posts and related communications and proofreads content.
• Assembles and maintains standard responses for People-Team related RFP and client inquiries.
• Evaluate ongoing People administrative processes and recommend/implement changes where necessary or desired to increase efficiency.
• Support the ongoing implementation of technology to improve department service offerings and efficiency.
• Participate in and/or lead ongoing projects and programs within the People Team and GEI.
• May be expected to travel nationwide on a limited basis.
• Other duties as required.

This position interfaces with all levels of employees and leaders within the company and is often the first touchpoint with the People team. As such, is expected to conduct themselves professionally and have outstanding communication and interpersonal skills. This position requires a highly organized individual with very strong attention to detail, work at a fast pace while able to multi-task and work with confidential information.

• Computer:
  Strong computer skills and experience with Microsoft office (at least intermediate skills in Word, Excel and PowerPoint) and database applications/HRIS. Previous experience with ADP preferred.
• Experience:
  
  At least 5 years’ experience in an office environment;
  Human Resources or data entry preferred.
• Education:
  
  High school diploma or equivalent. BA/BS in Human Resources, Business, English, Psychology or similar field preferred.

Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.

With nearly 60 offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry.

Employee-owned. Employee-focused.

As a 100% employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion.

Get to know us better by visiting GEI’s career sitehere.