Admin Assistant Receptionist

Make the first point of contact for CHUTES’ customers and vendors a professional, positive, friendly and helpful experience. Duties will include general administrative support and company communications assistance. As phones and front desk coverage is essential during business hours, the position requires 8:30 am-5:00 pm Monday
- Friday.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Answer and direct incoming calls.
• Handle and distribute outgoing and incoming mail and front desk packages.
• Check and maintain office equipment and order supplies.
• Update SOPs as needed.
• Assist walk-ins with information needed.
• Head up company event planning with assistance from the HR team.
• Random projects, as needed.

• Collaborate with HR on scheduled interviews, collecting applications and IDs.
• Renew and or apply for various State Business Licenses.
• Maintain and distribute birthday cards.

• Gather content from various departments for the monthly company newsletter.
• Write, edit and format newsletter to ensure clarity and engagement.
• Distribute newsletters in both paper and electronic format.
• Create and update communications on building monitors/TVs and flyers.
• Reliable with good attendance.
• Excellent written and verbal communications.
• Team player.
• Align with CHUTES values.

No travel is expected for this position, except for occasional training opportunities and/or trade shows.

• Proficient in Word, Excel and Outlook
• 2 years minimum administrative experience, preferably in an HR setting

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Success in this role means creating a welcoming, organized, and dependable front-office experience that reflects the professionalism and culture of CHUTES International. The individual in this position is reliable, responsive, and takes pride in ensuring employees, customers, vendors, and visitors feel supported and valued from their very first interaction.

A successful employee in this role:

• Maintains consistent and dependable attendance while ensuring phones and front desk operations run smoothly during business hours,
• Communicates professionally, warmly, and effectively both in person and in writing,
• Keeps administrative processes organized, accurate, and timely with strong attention to detail,
• Proactively supports company operations, events, and team needs with a positive, “jump in and help” attitude,
• Produces clear, engaging, and visually professional company communications and newsletters,
• Demonstrates excellent customer service by handling requests and questions promptly and courteously,
• Works collaboratively across departments while supporting HR, Contracts, and leadership needs,
• Takes ownership of responsibilities and follows through consistently,
• Contributes to a positive workplace culture and embodies CHUTES’ values of Loyalty, Integrity, Improvement, Accountability, and being All In as part of ONE TEAM.