Admin Officer III- Retirement File Maintenance Team Administrative Officer III

Introduction

The Maryland State Retirement and Pension System (MSRPS) administers benefits for over 430,00 members, including active employees, retirees, and vested participants across 12 retirement systems—supporting the financial security of Maryland’s public servants.

Located in Baltimore’s Central Business District, MSRPS offers a purpose-driven workplace with modern amenities, including panoramic city and harbor views, renovated common areas, upgraded elevators, and an on-site café.

Employees enjoy comprehensive state benefits including; medical, dental, prescription coverage, generous paid leave, participation in the state pension system, and supplemental retirement savings options (401(k), 457(b), and more). Additional perks include an on-site fitness center with showers and lockers, 24/7 building security, and easy access to restaurants, shops, public transit, and major highways.

If you're seeking a career with impact, stability, and a supportive environment, explore opportunities with MSRPS.

This position is open to current MSRP employees only. External applications will not be reviewed.

This position is designated as telework-eligible under the State of Maryland’s Telework Policy, after successfully completing the defined required training period.

Grade 15

120 East Baltimore Street
Baltimore, Maryland 21202

The main purpose of this position is to post, analyze, track, and resolve data postings that have an impact on retiree’s monthly benefit payments. This will include the following:
Maintaining the integrity of the Retirement Master file to the automated update/maintenance jobs, Audit Statistical Reports, Prepares Data Processing Production Job Request Streams, Process Vendor/Employer Miscellaneous Deduction Files, Process Retiree Tax With holdings, Process Retiree Contact Information, submit weekly RIMT’s for manual retiree benefit payments, Review and interpret the Annotated Code of Maryland and Agency policies.

This position is responsible for developing and maintaining a solid knowledge level relating to Retirement law, regulations, policies and procedures that impact the processing of retiree deduction files and overall maintenance of the retiree/beneficiary database. One of the Agency’s missions is the processing and payment of monthly benefit allowances on time and in the correct amount. Ensuring that the correct health deductions and correct federal and state taxes are withheld from the retirees’ monthly payment is critical to this mission.

Reviews and processes (in accordance with established procedures) automated health insurance and voluntary deduction files received from participating jurisdictions and vendors.

Coordinates the receipt of deduction files with external organizations to ensure that all files are received by the tenth (10th) of the month. Coordinates with Information Systems to ensure that all deduction files submitted are processed through the MPAS validation job within twenty-four hours.

Analyzes the MPAS validation report and resolves any errors before processing the deduction file through the MPAS Retirement Master File update job. Reconciles the input files to the output files from the Retirement Master File update using excel spreadsheets. All deduction files must be processed prior to the monthly retirement check register to ensure that the correct amounts are deducted from the payee’s monthly payment .

Review the retirement master updates daily to ensure that the retirement master file and the accuracy of the daily retirement benefit payroll is reconciled with no variances. (TAB vs CRM) This reconciliation of the retirement master file must be completed within (3) three hours of receipt on the same business day. Distribution of reports must also occur within (1) one hour of completion of the reconciliation on the same business day.

Review various system-generated reports designed to identify possible errors in the calculation of benefits or the status of members. Review each record identified and initiate appropriate corrective action. Individual analysis and…