Lead Accountant

Lead Accountant

The Lead Accountant provides comprehensive fiscal support to the Chief Financial Officer (CFO) and plays a key role in maintaining the accuracy and integrity of the organization's financial records. Provides lead-level oversight for accounting operations, serves as subject matter expert and supports organizational financial management of accounting functions. This position is responsible for overseeing accounts receivable operations, ensuring timely and accurate transaction processing, account reconciliation, and compliance with established accounting policies and procedures.

The role requires extensive data management, financial tracking, reconciliation, reporting, and oversight of record-keeping functions to support effective financial operations. The Lead Accountant provides essential operational leadership, serving as the primary back-up to the CFO.

Overview of Responsibilities Includes, but is not limited to:

• Accounts Receivable Operations:
  • Supervise the Accounts Receivable functions, providing oversight of grant billing, invoicing, cash receipts, collections, payment application, customer account maintenance, aging reports, and account reconciliations to ensure timely and accurate revenue recognition.
  • Monitor accounts receivable aging and collection activities, identify delinquent accounts, resolve complex billing issues, and implement strategies to improve cash flow and reduce outstanding receivables.
  • Review and approve accounts receivable transactions for accuracy, completeness, and compliance with organizational policies and internal controls.
  • Provide supervision, training, and performance oversight to Accounts Receivable staff, ensuring consistent application of accounting procedures and high-quality customer service.
  • Review and evaluate accounts receivable processes and internal controls, recommending improvements to enhance efficiency, strengthen compliance, mitigate risk, and ensure adherence to organizational policies and accounting standards.
  • Collaborate with program managers, grant managers, and department leaders to ensure accurate billing, timely collections, and proper recording of program revenues.
  • Prepare and reconcile all bank accounts on a monthly basis, researching and resolving outstanding items to ensure accurate cash balances and timely financial reporting.
  • Submit completed bank reconciliations and supporting documentation to the CFO for review and approval.
  • Oversee accurate receipting and recording of rent payments, ensuring transactions are posted timely and consistently.
  • Review and reconcile program activity between property management systems and the general ledger.
  • Oversee the accurate receipting and recording of donation payments in Bloomerang and MIP, ensuring transactions are posted timely and consistently.
  • Review and reconcile donations and the general ledger.
• Staff Supervision & Fiscal Operations:
  • Provide direct supervision, coaching, and professional development to Accounts Receivable staff
  • Foster a strength-based, supportive, and innovative culture among staff to provide excellent customer service to BMAC team
  • Conduct regular one-on-one meetings and team meetings to communicate job requirements, monitor workload, and address challenges.
  • Regularly provides feedback and conducts annual performance evaluations; takes corrective action as needed in coordination with CFO and HR.
  • Facilitate professional development and staff training on best practices.
  • Assist with recruitment, hiring, and onboarding of new staff.
• Other Fiscal/Administrative Duties:
  • Assist CFO with month end closings and expenditure reports.
  • Assist with agency inventory.
  • Help monitor and administer the company business accounts.
  • Create reports and supply information upon request to assist staff as needed.
  • Assist with WBARS & WIDS reporting.
  • Assist with annual business reports and filing.
  • Attend staff meetings and training sessions as requested.
  • Serve as operational back-up to the CFO when needed.
• Performs other related duties as assigned.

Qualifications:

Education & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Four (4) years of progressively responsible…