Executive Assistant; Administrative Assistant

Executive Assistant (Administrative Assistant
5)

Position within the Government Relations Office and the Office of Equity & Environmental Justice. Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

• Eligible for telework and flexible schedule options.
• Minimum of three days per week required in the office.
• Schedules are dependent upon position needs and are subject to change.

• High end of the salary range listed above ($80,820 per year) is Step M, typically a longevity step. Employees cannot reach Step M upon initial hire.
• All employees progress to Step M six years after being assigned to Step L. For this position, Step A is $60,132 and Step L is $78,912 per year.

• Apply by February 3, 2026.
• This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.

• Provide confidential executive administrative support to the OEEJ Program Manager and GR Director, managing high-volume communication and scheduling that is time sensitive and often requires discretion.
• Coordinate and communicate with internal leadership, legislators, and external partners, demonstrating sound judgment, responsiveness, and professionalism.
• Serve as the HR liaison for both OEEJ and GR, coordinating personnel actions, onboarding, and performance management documentation.
• Prepare, route, and track correspondence, contracts, and HR documents, exercising delegated signature authority.
• Coordinate travel, timesheets, purchasing, and expense approvals for both OEEJ and GR leadership.
• Track and report Public Disclosure Commission (PDC) lobbying activities for both programs, ensuring compliance and accuracy.
• Support program-wide administrative systems and records management, ensuring processes are efficient and compliant with agency standards.
• Represent both programs on Ecology’s Senior Administrative Leadership Team, helping align administrative practices across the agency.

Applicants may qualify based on a combination of education and experience. Formal education is not required, but may substitute for required experience.

• Six years of experience providing administrative, clerical, or secretarial support (including support to senior leaders or executives) in an office environment.
• Knowledge of government organization, operations, and administrative processes.
• Experience managing executive inboxes, calendars, coordinating meetings, preparing correspondence and briefing materials, and handling confidential or sensitive information with discretion.
• Proficiency in Microsoft Teams, One Drive, Word, Excel, SharePoint, PowerPoint, and Outlook.

• Understanding and practice of written, verbal, and listening communication skills that are respectful, accessible, and inclusive.

• Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:
  • Cover letter explaining why you are interested in this position and how your skills and experience relate to the key duties.
  • Resume.
• Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa.
• Attend to any supplemental question responses, avoiding short answers such as “see resume.”

• Please contact us at  or careers.gov.
• If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or

• For specific questions about the position location options, schedule, or duties, contact Millie Piazza zza.gov or Carrie Sessions sions.gov.
• For assistance applying, inquiries about the status of your application, or other questions, contact the Recruitment Team .

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.