Administrative Services Assistant

Duties

• Serve as Administrative Services Assistant supporting multiple supervisors and employees.
• Proficiently use a wide variety of software tools to include electronic financial management systems, electronic personnel systems, and financial management reports.
• Competently use Microsoft Office applications (Word, Excel, Access, Outlook, PowerPoint) and SharePoint.
• Maintain suspense records on assigned tasks and follow through to ensure suspense dates are met.
• Review correspondence and reports for format, punctuation, typographical errors, grammatical accuracy, and conformance to regulations.
• Prepare and review travel orders/vouchers and complete purchases in an electronic financial management system.
• Prepare time and attendance records using an automated system to ensure staff members are paid properly.
• Prepare data summaries, charts, and graphs to interpret and communicate information.
• Track expenditures to ensure they do not exceed authorized budget.

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Annual Financial Disclosure (OGE 450) is required.

Only applicants who meet one of the employment authority categories below are eligible to apply. Applicants must identify which categories they meet and provide the required documentation.

• Current USACE employees with competitive status.
• Current Civilian Employees of the Organization.
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce.
• Interagency Career Transition Assistance Plan.
• Land Management Workforce Flexibility Act.
• Military Spouses, under Executive Order (E.O.) 13473.
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible.
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible.
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement.
• Priority Placement Program, DoD Retained Grade Preference Eligible.
• Veterans Employment Opportunity Act (VEOA) of 1998.

GS-5 Specialized

Experience:

One year of specialized experience which includes (1) using office automation software, (2) retrieving, updating, and storing electronic data, and (3) preparing, editing, and formatting correspondence, documents, and/or reports.

GS-6 Specialized

Experience:

One year of specialized experience which includes (1) using office automation software, (2) preparing, editing, and formatting correspondence, documents, and/or reports, and (3) reviewing budgets and/or funding information.

GS-7 Specialized

Experience:

One year of specialized experience which includes (1) using office automation software, (2) reviewing budgets and/or funding information, and (3) preparing data summaries, charts, and graphs to interpret and communicate information.

Education:

Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university, or a combination of education and experience that meets the required percentage, with a maximum of 60 semester hours beyond two years being counted.

Applicants who believe they have a disability that would interfere with completing the USA Hire Competency Based Assessments may request a reasonable accommodation prior to assessment using the online application. Requests must be submitted before the assessments begin. Decisions are made case‑by‑case.

• Male applicants born after December 31, 1959, must complete a Pre‑Employment Certification Statement for Selective Service Registration.
• Applicants must provide proof of U.S. Citizenship.
• One year trial/probationary period may be required.
• Direct deposit of pay is required.
• This position requires submission of a Confidential Financial Disclosure Report (OGE 450) upon entry and annually thereafter.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.

A federal employee will have access to a range of benefits designed to make a federal career rewarding, but eligibility and specific benefits depend on the type and status of the position. Contact the hiring agency for detailed information.