Executive Assistant to Provost​/Dean of Faculty

Overview

Executive Assistant to the Provost/Dean of Faculty at Whitman College.

Whitman College is an Equal Employment Opportunity employer (EEO). Located in the historic community of Walla Walla, Whitman’s campus serves approximately 1,500 students with a community of about 500 staff and faculty. The college seeks candidates who contribute to an inclusive environment and bring diverse perspectives.

Reporting to the Provost and Dean of the Faculty, the Executive Assistant provides high-level administrative and operational support to the Provost and the Office of the Provost. The role requires the ability to work independently with minimal guidance, manage confidential matters, oversee front office operations, and interface with a wide range of internal and external constituents with discretion and professionalism. The position supports the College's academic mission in a fast-paced environment with competing priorities.

• Executive & Strategic Administrative Support (30%)
  • Manage and lead complex and confidential projects on behalf of the Provost and the Associate Deans of the Faculty, exercising independent judgment and discretion.
  • Conduct problem-solving, fact-finding, background research and data collection and analysis to support academic and institutional decision-making.
  • Prepare and coordinate communications and correspondence with a wide range of constituents, including faculty, staff, parents, Trustees, alumni and external partners.
  • Track initiatives and projects, ensuring timely progress, follow-through and alignment with Provost priorities.
  • Support the College's shared governance organization.
  • Support the faculty hiring process by managing recommendation letters, closing positions, and informing candidates of outcomes.
• Office Operations & Workflow Management (30%)
  • Oversee day-to-day operations of the Office of the Provost, including workflow management, office procedures and administrative systems, such as maintaining Provost office websites, updating email listservs and Canvas participant lists.
  • Develop, document and revise office policies, procedures and processes to improve efficiency and consistency.
  • Ensure recurring academic and administrative activities are prepared and executed on schedule (e.g., SSRA faculty promotion reviews and faculty periodic reviews, awards processes, program evaluations and academic departmental external reviews).
  • Manage office records and ensure appropriate organization, retention and confidentiality, such as committee and department chair appointments.
• Calendar, Travel & Event Coordination (30%)
  • Manage the Provost's complex calendar, prioritizing requests and scheduling meetings strategically and efficiently.