Public Works Admin Coordinator
Job in
Walla Walla, Walla Walla County, Washington, 99362, USA
Listing for:
City of Walla Walla
Full Time
position
Listed on 2026-06-20
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration
Salary/Wage Range or Industry Benchmark: 60000 USD Yearly
USD
60000.00
YEAR
Job Description & How to Apply Below
Position: PUBLIC WORKS ADMIN COORDINATOR
NATURE OF POSITION
Provide purchasing, contracting, financial, safety, record keeping, reporting, and administrative support for the public works department. Plan and perform complex administrative office projects, coordination and management tasks for the department.
SUPERVISION RECEIVED
General direction and oversight are provided by the Public Works Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES Employees of the City of Walla Walla are expected to model and foster the City’s core values:
Service
- Integrity
- Collaboration
- Equity
- Leadership – CommunityTrack, route, and process payments, leases, fees, invoices, requisitions, credit card transactions, and purchase orders; monitor contract balances and funding needs; provide procurement, contracting, budgeting, reporting, and bidding support and assistance.Support budget preparation and assist in monitoring budgets for the department.Support, prepare, and submit grant applications, billings, reports, and reimbursement requests.Communicate with staff at all levels; act as first point of service with customers and outside organizations; provide procedural information and answer questions.Answer phones, distribute mail, and provide administrative support to the Department.Track expiration dates of licenses, contracts, insurance, etc.Order and monitor inventory for office supplies and copier paper; ensure facilities and equipment are operable and resolve problems when needed.Coordinate with other administrative professionals in the Department to ensure adequate coverage; temporarily fill in and/or assist others, including communications as needed.Make travel and training arrangements.Manage and maintain document archives.Prepare and review reports and correspondence.Process and track Public Records Requests.Coordinate the review and reporting of fixed assets and financial reporting data with the Finance Department.Conduct a variety of studies involving programs, systems, operations, special needs, issues or activities; research, analyze and prepare recommendations or conclusions on assigned projects; research, analyze and prepare information on a variety of topics for departmental purposes or dissemination to the public.Provide staff support and administrative assistance to boards and committees as required; schedule, attend and record meetings, and type meeting minutes; prepare reports, agendas, correspondence and other materials.Order PPE and uniforms.Coordinate the annual hearing testing contracts for the Hearing Loss Prevention Program.Facilitate Accident Review Board investigations on safety incidents.Coordinate Service Center Safety and Health Committee meetings and administer safety programs for the Department.Collaborate with and assist with Communications.OTHER JOB FUNCTIONS
Demonstrate punctual, regular and reliable attendance, which is essential for successful job performance.Present a positive, professional image; maintain cooperative and effective working relationships; assure excellent customer service with internal and external customers.Execute assignments, projects and job responsibilities efficiently, accurately, and within defined time frames; work independently and effectively with little direction.Demonstrate good judgment and employ critical thinking to execute duties, identify issues, seek solutions and recommend improvements in support of departmental goals.Provide assistance to staff and higher-level management; participate in resolving operational or interpersonal concerns; participate in training, meetings, and on committees as assigned.Respect the value of diversity in the workplace and the community.Perform other duties as assigned.KNOWLEDGE,
SKILLS AND ABILITIES- Strong organizational skills and attention to detail.
- Proficient with modern office practices, management techniques and procedures; able to operate standard office equipment such as computers, copiers, scanners; produce advanced word processing documents, presentations and spreadsheets; utilize financial software; and work order systems.
- Able to prepare and present information with desktop publishing and website management software used by the City; create and…
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