Administrative Assistant Admission

Administrative Assistant for Admission

The Administrative Assistant for Admission provides essential support to the Admission Office by managing application materials, data imports and communications within the Slate CRM. This position ensures the accuracy and efficiency of admission processes, assists with counselor and athletic packets and supports daily office operations. This position reports to the Director of Admission Operations.

Principal Responsibilities

• Application & Data Processing (40%)
• Coordinate data set uploads received from testing agencies and lead-generation vendors; including primary responsibility of importing test scores: SAT/ACT/AP.
• Perform data entry of counselors and prospective students into a Customer Relationship Management (CRM) database.
• Manage import and credential documents.
• Assist with application verification.

• Communication & Correspondence (25%)
• Respond to inquiries in the Admission inbox using approved messaging templates and guidelines.
• Assist with communication updates, mailing list corrections and USPS correspondence imports in Slate.
• Coordinate with the Communications team on addressing data inconsistencies and record updates.

• Visit Support (20%)
• Provide clerical and logistical support for campus visits, athletic visits and group tours.
• Assemble and track counselor and athletic packets, maintaining accurate headcounts and delivery schedules.
• Provide front desk coverage as needed, greeting visitors and assisting with inquiries.

• Office Operations & Team Support (15%)
• Provide administrative and project-based support to the Director of Admission Operations and Admission Officers.
• Serve as backup for clerical and operations staff during peak seasons and absences.
• Assist in maintaining office documentation, guidelines, and process updates to ensure consistency and efficiency.

Required Knowledge, Skills & Abilities

• Computer skills including Windows, Microsoft Office Suite, Google Docs and the ability to learn departmental software systems.
• Strong clerical and time management skills.
• Analytical, organized, and judicious in performing a variety of tasks.
• Attention to detail.
• Ability to work quickly, accurately and on deadline.
• Ability to positively and actively contribute to the College's core values of diversity, equity, inclusion, antiracism and access.
• Willingness to take initiative and seek additional projects as time allows.
• Discretion in dealing with confidential information.

Minimum Qualifications

• Associate's Degree OR 2+ years of relevant experience.
• OR a combination of relevant education, training and experience.

Preferred Qualifications

• Prior experience working in higher education.

Benefits

Whitman College offers a competitive benefits program that is designed to attract qualified candidates and retain talented employees. Benefit offerings and eligibility described reflect current offerings and may be subject to change in accordance with College policies and plan documents. Full-time employees enjoy the following benefits:

• Medical/Dental/Vision Insurances.
• Basic life, accidental death and dismemberment and long term disability insurances with the capability to elect additional voluntary coverage.
• 403(b) Defined Contribution Retirement Plan with a matching contribution after eligibility requirements are met.
• Paid Time Off: 20 accrued vacation days, 12 accrued sick days, 13 paid holidays.
• Tuition Remission – Dependent Children
• Employee tuition waiver for two Whitman courses per semester.
• Employee Assistance Program
• Relocation assistance for eligible employees.

Disability Accommodation for Job Candidates

Contact Human Resources regarding requests for disability accommodation in the employment application process.

Application Review

Application review will begin on July 1, 2026, and continue until the position is filled.

Start Date

August 2026