Admissions Coordinator-Nursing

Job Details

Level: Experienced

Job Location:

Legal Address - Walla Walla, WA 99362

Position Type:
Full Time

Education Level: Not Specified

Salary Range: $27.00 - $30.76 Hourly

Travel Percentage:
None

Job Shift: Day

Department

Nursing

Reports to

CEO

Reporting to this position

N/A

Job Classification

Nursing

Position Purpose

Completes day to day tasks regarding admission, discharge, and/or transfer of residents in accordance with local, state and federal standards and regulations, as well as established facility policies and procedures. Works closely with the Nursing Teams.

• Participates in an open and collaborative relationship between the business office and the admissions office, both working toward shared facility goals for occupancy and collections. (Individuals with a nursing degree will qualify for a higher pay rate and incentive bonus, individuals without a nursing degree will qualify for an incentive bonus at a lower rate.)
• Performs duties daily in the admissions office as assigned by the Admissions Director to facilitate the conversion of referrals to admission status.
• Knows at all times, the status of each referral.
• Communicates with external team members regarding referral status and any additional information needed to assist with the admission decision.
• Communicates daily with the Business Office to complete financial evaluations for potential residents and payment options including but not limited to printing of the Common Working File, printing Medicaid Eligibility, and identifying the pay status with the resident/representative prior to admitting the resident.
• Knows, at all times, which payment entities require prior authorization for payment and secures prior authorization when required.
• Maintains working knowledge of facility's practices related to all pay status types such as other insurances, Medicare A, Medicaid, Private, Veterans Administration contracts, and hospital contracts, etc.
• May at times be required to complete mental health screenings as required by federal and state regulations prior to admission.
• Assists with processing referrals timely on a daily basis as assigned by the Admissions Director.
• Ensures residents are admitted, transferred and discharged from the facility software accurately on a daily basis.
• Records residents pay status changes on the facility's internal daily census communication tool.
• Records residents pay status accurately in the resident's record at time of admission.
• Behaves in a manner aligned with facility goals for occupancy and customer service.
• Meets with potential residents/representatives daily and provides information about the facility.
• Provides tours of the facility daily, and as requested by potential residents/representatives.
• Works in a helpful and pleasant manner, daily using the telephone to communicate with families, residents, hospitals, insurance companies, etc. related to processing referrals.
• Works numerous times a day using a computer, electronic medical record, spreadsheets, and other tools related to processing referrals.
• Completes admission paperwork and files according to facility policy.
• Informs the Admissions Director of obstacles or barriers to admitting residents.
• Maintains daily referral tracking information as assigned by the Admissions Director.
• Communicates with interdisciplinary team members timely regarding room assignments for pending admissions.
• Demonstrates interpersonal relationship skills by developing and maintaining trust with coworkers.
• Completes the daily census.