Program Coordinator - WSP

Walla Walla Community College is accepting applications to fill the role of Program Coordinator position for the WWCC Correction Education program located at the Washington State Penitentiary (WSP) in Walla Walla, Washington.

This position is filled to fulfill a contract awarded to Walla Walla Community College (WWCC) by the Washington State Board for Community and Technical Colleges (WSBCTC) to operate a correctional education program at WSP in accordance with an interagency agreement with the Department of Corrections. Walla Walla Community College and its employees working in a correctional education program are expected to follow all Department of Corrections (DOC) Policies, IT and other Security requirements, follow DOC Operational Memorandums, and comply with the Superintendent's directions.

At Walla Walla Community College, we inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services. As an organization, we value learning opportunities, a sense of community, diversity, health and humor, excellence, integrity, teamwork, innovation, personal and professional growth, and sustainability.

This position is open until filled. First consideration will be given to applicants whose complete application has been received by 3/15/2026 @ 11:59pm PST. See Required Application Materials section

General Responsibilities:

This position independently prioritizes and performs a variety of complex office work related to program operations and student learning. This position may support schedules and operation of a student computer/study lab/test proctor room. This position also establishes record keeping/filing systems and/or database files, resolves problems, and responds to inquiries requiring substantive knowledge of office/departmental procedures and policies. A Program Coordinator functions as an education representative and resource for education staff, DOC staff and incarcerated individuals.

Essential Functions:

Duty: GED Test Proctoring

Tasks include:

* Provides GED exam for students enrolled in Basic Skills classes.

* Maintain inventories of materials, equipment, or products.

* Enforce policies and rules governing inmate students attending testing.

* Take attendance and maintain student activity log.

* Accurately maintain testing records and fully submit records to GED Testing Program Coordinator.

* Occasionally provide proctoring services for academic placement testing.

Duty:
Office Duties, Inventory, and Program Support

Tasks include:

* Works with the computerized Department of Corrections (DOC) Offender Management Network Information (OMNI) to generate and fill seat availability for classes offered at WSP.

* Weekly, assign students to WWCC Educational programs. Reassign and keep the totals at max capacity. Keeping record of student drops, noting difference between OMNI drops and college enrollment drops.

* Send new student program assignment email notifications weekly to instructors, counselors, and Education Admin distribution list.

* Route student completion or graduation requests to Enrollment Program Coordinator to maintain completion records.

* Keep referrals updated and waiting list accurate.

* Complete in DOC Offender Management Network Information (OMNI) when the student has completed a class.

* Maintain active student records to track student enrollment and status, including program specific student tracker excel files.

* Schedule interviews or registration sessions for potential students. Prepare registration status reports from ctcLink, placement, and/or enrollment paperwork (infractions records, goals, restrictions, levels, history of classes previously) for registration purposes.

* Use OMNI records for student screening and assignments to include but not limited to infractions, behavior observations, Chrono entries, program history, etc.

* Record and organize clearances for staff/DVD/supplies (as needed to support Program Specialist).

* Support graduation organization for ceremonies including, but not limited to, Logistics Plan, speaker, graduation list, program, certificates, guest list, callouts,…