AP Vendor Management Specialist

Job Description

Job Description

Location: Wallingford, CT
Schedule: Full-Time | Monday–Friday
Pay: $60,000

Position Overview

We are seeking a detail-oriented Accounts Payable &
Vendor Coordinator to support vendor relationships, program administration, and accounts payable functions. This role is responsible for coordinating vendor programs, processing vendor invoices, tracking rebates and incentives, maintaining accurate records, and partnering with internal teams to ensure timely payments and efficient operations.

Responsibilities

• Coordinate vendor programs and serve as a primary point of contact for vendor partners.
• Process vendor invoices, reconcile statements, and assist with accounts payable activities.
• Track vendor funding, rebates, incentives, and program activity.
• Maintain vendor contracts, documentation, and program records.
• Monitor program performance and prepare reports using Excel.
• Collaborate with finance, purchasing, sales, and operations teams to support business objectives.
• Assist with budget tracking, expense reconciliation, and payment follow-up.
• Resolve vendor payment inquiries and maintain positive vendor relationships.
• Support additional administrative and operational projects as needed.

Qualifications

• Associate's or Bachelor's degree preferred.
• 2+ years of experience in accounts payable, vendor management, purchasing, program coordination, or operations support.
• Experience processing invoices, reconciling accounts, and working with vendors.
• Strong organizational, communication, and multitasking skills.
• Advanced Microsoft Excel skills; experience with ERP or accounting systems preferred.
• Detail-oriented with excellent analytical and problem-solving abilities.

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