Document Control Administrative Assistant

Document Control Assistant

12 Months

Wallingford, CT or Morristown, NJ

• This position will assist the document control team and Project Managers to deliver quality materials and input information on engineering projects.
• Responsible for set-up for multiple small projects; assist on medium and larger sized projects as needed.
• Collaborates to set-up the standards and procedures for the team.
• Communicates document system procedures with team members.
• Coordinates documents with multiple engineers for project needs.
• Compiles electronic project data books.
• Issues transmittals to clients and vendors.
• Processes vendor submittals.
• Packages electronic documents for clients, vendors, and internal needs.
• Notifies appropriate person of troubleshooting issues regarding vendors and clients.
• Monitors workflows for the project team.
• All other duties as assigned.

• High School Diploma/GED and min 3 years applicable experience Required or Applicable experience may be substituted for the education requirement is Required.
• Knowledge of Microsoft Office including Word, Excel, and Access.
• Candidates should possess accurate data entry skills.
• Requires the ability to understand, remember and follow written instructions and guidelines. The ability to organize thoughts and ideas into understandable terminology. The ability to apply common sense in performing job, the ability to adapt, analyze, assess, calculate, make decisions, dependable, exercise good judgment, organize, prioritize, read, memorize, social skills, stress control and solve problems. The ability to count accurately.

ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.