Document Control Assistant

Position Summary

The Document Control Assistant will support the Document Control team and Project Managers in delivering high-quality documentation for engineering projects. This role is responsible for organizing, processing, and distributing project documents while ensuring adherence to established standards, procedures, and workflows. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, collaborative project environment.

• Assist the Document Control team and Project Managers in managing and delivering quality project documentation.
• Set up document control processes for multiple small projects and support medium to large projects as needed.
• Collaborate with team members to establish and maintain document control standards and procedures.
• Communicate document management system procedures to project team members.
• Coordinate documentation with multiple engineers to meet project requirements.
• Compile and maintain electronic project data books.
• Issue document transmittals to clients and vendors.
• Process and track vendor submittals.
• Package electronic documents for client, vendor, and internal distribution.
• Monitor document workflows to support project schedules and deliverables.
• Notify appropriate personnel of document issues or troubleshooting needs related to vendors or clients.
• Perform other duties as assigned.

• High School Diploma or GED required, with a minimum of 3 years of applicable experience. (Applicable experience may be substituted for the education requirement.)
• Proficiency in Microsoft Office, including Word, Excel, and Access.
• Strong and accurate data entry skills.
• Ability to understand, remember, and follow written instructions and guidelines.
• Ability to organize information and communicate clearly and effectively.

• Strong organizational and prioritization skills.
• Attention to detail and accuracy.
• Ability to analyze information, assess situations, and exercise sound judgment.
• Dependability and strong work ethic.
• Ability to adapt to changing priorities and manage multiple tasks.
• Effective problem-solving and stress management skills.
• Basic numerical skills with the ability to count and verify data accurately.
• Strong interpersonal and communication skills to work effectively with internal teams, clients, and vendors.

Location:

Wallingford, CT

Employment Type:

Contract-to-Hire

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity or expression, national origin, disability, veteran status, or any other protected characteristic under the law. Assistance with the application process is available upon request.