Property Paralegal

Are you looking for an opportunity to work in residential property as a Paralegal? Are you based in Oxfordshire and can commute to our offices in either Wallingford, Chipping Norton or Summertown (Oxford)?

Think this role is right for you? We’d love to hear from you.  and a short introduction

Job Title: Property Paralegal

Location: Wallingford/Oxford/Hybrid

Hours of Work: 35 hours per week

Accountability: Property Team Leader and the Board

Employment Status: Permanent Contract

The primary role of the Paralegal is to provide direct support to Fee Earners undertaking any administrative and basic legal activities as guided by the Fee Earner to enable Fee Earners to achieve optimum efficiency. This will include, but is not limited to, the main responsibilities outlined below. The property paralegal is expected to use a high degree of self-management and initiative.

• Extremely reliable
• Passion for delivering a high-quality administrative and secretarial service
• Excellent attention to detail
• Great teamwork and keenness to help colleagues
• Excellent organisational and time management
• Confident in communicating with clients

Ensure Fee Earners remain as productive as possible by removing all administrative and legal functions from property transactions. This will also include, but is not limited to:

• Provide quotes and estimates.
• Generating Client Care letters to clients, issuing contract packs, and raising standard enquiries.
• Conduct file opening, anti-money laundering procedures, file maintenance, file closure and archiving.
• Supporting fee earners in client relationships, getting to know clients, maintaining accurate data (addresses, contacts, CRM), and providing regular client reporting, delivering exceptional service.
• Prepare and manage correspondence, documents and associate filing.
• Prepare SDLT forms and Land Registry applications in conjunction with his/her team members.
• Make appointments, arrange meetings and maintain an up-to-date diary for his/her team members.
• Prepare completion statements and handle account transfers and payments.
• Deal with completion formalities after the exchange of contracts.
• Provide support to all team members as required.
• Undertake any required training.
• Ensure the confidentiality of all firm and client documentation and information.
• Prepare client invoices and financial statements.
• Complete forms for accounts transactions, including CHAPS payments and preparation of bills.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their age, sex (gender), marital status, religion or belief, race (including colour, nationality, ethnic or national origins), sexual orientation, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity. Hedges Law is a trading name of Hedges Law Limited.