School Business Administrator​/Board Secretary

Business Administrator/Board Secretary

Under the general supervision of the superintendent of schools, manage the business services functions of the district including budget and finance, purchasing, transportation, food services, safety and risk management, custodial, and related areas.

Essential functions include supervising the fiscal operations of the school district using standard accounting and bookkeeping principles and procedures in accordance with board policies, rules and regulations, and applicable laws. Maintain accurate, up-to-date records of accounts receivable, accounts payable, and the financial position of the school district in order to ensure that the school district is able to maintain its operations and remain within fiscal year budgets.

Assist the superintendent in preparing annual budget requests for school district operations to maintain and improve educational opportunities and all necessary support and operations. Prepare monthly operating statements, quarterly reports, and other information or documents as requested. Secure an annual audit of the school district's finances. Organize and maintain a system for accurate and complete record-keeping and reporting for all financial records as required by law.

Oversee all school district purchasing, banking activities, payroll, and employee benefits programs. Establish, monitor, and manage all safety and risk management policies, procedures, and practices for the purpose of ensuring a safe environment for employees and students in their use of school facilities and transportation, and to comply with legal requirements (e.g., OSHA and Workers' Compensation). Maintain appropriate levels of insurance to protect school district property and potential liabilities.

Oversee the school district's transportation programs, including bus routes, schedules, and contracts to ensure that the school district has an adequate and cost-effective student transportation system. Manage the food service operation and related operations. Continue to acquire professional knowledge and learn of current developments in the educational field by attending seminars, workshops, or professional meetings, or by conducting research. Assist the superintendent in making recommendations regarding salaries and benefits for all school district employees.

Oversee all custodial and buildings and grounds operations. Oversee the administration of employee benefits and the payroll function. Represent the school district as necessary in off-site meetings, associations, etc. Perform other related tasks as assigned by the superintendent.

Equipment use standard office equipment such as personal computers, printer, copy and fax machines, and telephone. Travel requirements travel to school district buildings and professional meetings as required.

Knowledge, skills, and abilities include knowledge of best practices in accounting and bookkeeping principles. Ability to add, subtract, multiply, and divide, and perform complex arithmetic operations. Ability to understand, apply, and use personal computers and software applications (e.g., Word, Excel, PowerPoint). Ability to analyze situations to define and draw conclusions. Knowledge of applicable federal and state laws regarding school district finance, transportation, safety and health, and other areas under responsibility.

Ability to develop and implement projects. Effective verbal and written communication skills. Ability to organize multiple tasks and conflicting time constraints. Ability to engage in self-evaluation with regard to leadership, performance, and professional growth. Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Qualifications profile certification/license: NJ state certification as required for position. Motor vehicle operator's license or ability to provide own transportation. Experience successful BA experience preferred. Salary: ,000. negotiable contract.