Accounting Administrative Assistant

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Full-time Regular Walnut Creek, CA, US

Position: Accounting Administrative Assistant

Employment Type: Full-Time, 37.5 hours per week

Compensation:$25.00 per hour

We are seeking an entry-level/junior Accounting Administrative Assistant to support our accounting and administrative operations. This role is ideal for someone with basic accounting or billing knowledge, comfort working in Excel, and a willingness to learn our processes and systems in a professional law firm environment.

Company Overview: Our law firm provides legal services with a focus on construction defect litigation. We value professionalism, accuracy, ethical standards, and strong client service.

Responsibilities:

• Maintain, scan, save, and organize accounting and billing data, invoices, documents, and supporting records with a high degree of accuracy.
• Assist with accounts receivable functions, including reviewing and organizing client invoices and regular contact with clients supporting timely payment processing and collection efforts.
• Assist with basic reconciliations, spreadsheet updates, and review of accounting records for accuracy.
• Provide administrative support to the accounting department, including correspondence, document preparation, and coordination of meetings as needed.
• Maintain accurate and organized electronic and physical accounting files.
• Assist with special projects and other accounting or administrative duties as assigned.

Requirements:

• High school diploma or equivalent required.
• Professional communication and customer service skills.
• Basic to intermediate Microsoft Excel skills, including sorting, filtering, formatting, and basic formulas.
• Basic understanding of accounting or legal billing preferred.
• Accounting software experience preferred; training will be provided on firm-specific systems.
• Law firm experience is a plus but not required.
• Dependable and organized, with strong attention to detail and accuracy when working with numbers and repetitive tasks.
• Ability to handle confidential information with discretion.