Accounts Payable Supervisor​/Manager

Accounts Payable Supervisor/Manager

We are looking for an experienced Accounts Payable Supervisor/Manager to oversee end-to-end payable operations in Walnut Creek, California. This position plays a key role in keeping invoice processing, subcontractor payments, and month-end activities on track across multiple entities. The ideal candidate brings construction industry accounting knowledge, strong systems experience, and the ability to guide a team while partnering effectively with operations and project stakeholders.

Responsibilities:

• Direct daily accounts payable activities and guide the team to complete month-end close tasks accurately and within strict deadlines.
• Oversee the complete invoice-to-payment process for multiple entities, ensuring timely entry, correct coding, proper approvals, and accurate disbursement.
• Administer subcontractor payment workflows in Textura, including compliance monitoring, collection of lien documentation, preliminary notice handling, and coordination of joint check processing.
• Review vendor and subcontractor statements on a regular basis, investigate variances, and drive prompt resolution of payment or billing issues.
• Maintain well-organized financial files and supporting records so documentation remains complete and ready for audit review.
• Contribute to the close process by preparing journal entries and completing reconciliations for assigned accounts.
• Uphold internal control standards and accounts payable procedures, while identifying unusual items or policy exceptions for escalation.
• Coach and support accounts payable staff, serving as a knowledgeable resource for the broader accounting group.
• Partner with project managers and operational teams to confirm job cost allocation accuracy and secure timely approval of payable items.
• Assist with year-end audit support by gathering requested schedules, records, and other financial documentation.