Industrial Property Associate

Overview

JLL empowers you to shape a brighter way
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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Property Associate (PA) is an Administrative Support role within a property management team. The role involves providing direct administrative support to Managers and handling various administrative tasks related to property management operations.

The Industrial Property Associate role is based on-site. Local market requirements may vary.

Estimated total compensation for this position:

$31.25- $33.65 per hour

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant s education, experience, skills, abilities, geographic location, internal equity and alignment with market data

Expected

Schedule:

Monday - Friday 8 am - 5 pm

ADMINISTRATIVE:

• Providing direct administrative support to Managers.
• Tracking and maintaining Certificates of Insurance (COI) for both tenants and contractors.
• Ensuring proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables.
• Regularly checking and responding to emails.
• Preparing express mail packages and managing office supplies for mailing needs.
• Ensuring compliance with management audit requirements.
• Assisting team members with budget preparation for the property.

ACCOUNTING:

• Managing accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment.
• Handling W-9 forms from vendors.
• Printing Aged Delinquency reports and sending delinquency letters to tenants.
• Preparing manual adjustment forms for miscellaneous tenant service requests.
• Assisting with accounts receivable processes.

TENANT RELATIONS:

• Providing superior customer service to tenants, clients, contractors, and vendors.
• Reviewing and updating the Tenant Handbook as necessary.
• Preparing tenant memos and correspondence as directed.
• Coordinating tenant move-ins and move-outs, acquiring necessary authorizations and documents.
• Maintaining and updating tenant, employee, and contractor contact lists regularly.

OTHER:

• Performing any other duties as assigned by the Manager.

The ideal candidate for this position should be able to work in a fast-paced environment with a large volume of clients and tenants. Strong multitasking skills are essential for success in this role.

The preferred educational requirement for this position is an Associate or Bachelor's degree. However, equivalent combination of education and experience will also be considered. One year of related experience and/or training in administrative support or property management is desired. Experience in the Property Management market is considered a plus.

In addition to the educational and experience requirements, the candidate should also have the following skills and abilities:

• Proficient knowledge of Microsoft Word, Excel, and PowerPoint.
• Willingness to learn new software applications for Clients.
• Ability to work flexible hours when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks.

• Join an industry leader and shape the future of commercial real estate.
• Deep investment in cutting-edge technology to power your work.
• Comprehensive and competitive benefits plan
• A supportive, caring, and diverse work environment designed for your growth and well-being.
• A platform to make a meaningful impact on the community and the environment through our sustainability initiatives.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location: On-site - Walnut Creek, CA

If this job description resonates with you, we encourage you to apply, even if you don t meet all the requirements. We re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we…