Administrative Assistant

Administrative Assistant – Legal Practice

We are looking for a highly organized Administrative Assistant to support a busy legal practice. This role is central to keeping the office running efficiently, coordinating attorney schedules, and delivering professional, responsive service to clients.

• Act as a first point of contact: answer incoming calls, respond to inquiries, and communicate with clients in a courteous, professional manner.
• Manage calendars for multiple attorneys, including scheduling in-person meetings, Zoom conferences, and coordinating availability.
• Serve as an intermediary between clients and attorneys, ensuring that messages, documents, and requests are relayed promptly and accurately.
• Oversee the client intake process: prepare and process new client forms, distribute and track fee agreements, and ensure required information is complete.
• Follow up with clients to obtain signatures, outstanding documentation, and other necessary information.
• Open new matters and assist with updating, organizing, and processing legal documents and agreements.
• Maintain accurate, up-to-date records and files, with careful attention to detail and data integrity.
• Support basic marketing and business development activities, including data entry, updating contact lists, and assisting with client outreach efforts.
• Monitor and replenish office supplies; coordinate ordering as needed.
• Keep the reception area, kitchen, and shared spaces clean, orderly, and welcoming for clients and staff.

• High school diploma or GED.
• 2–3 years of administrative experience in a law firm or comparable professional services environment.
• Clear, professional written and verbal communication skills.
• Demonstrated ability to handle confidential and sensitive information appropriately.
• Comfortable using standard office software, online scheduling tools, and Zoom.
• Strong attention to detail, accuracy, and follow-through.
• Excellent organizational skills and ability to manage multiple tasks and deadlines.
• Prior experience with client intake, fee agreements, or legal documentation is a plus.
• Familiarity with CRM platforms and/or legal practice management software is an additional bonus.