Sales Coordinator, Brokerage

This job is with JLL, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Sales COORDINATOR, BROKERAGE
- Location:

San Jose, CA

Reports to:

Operations Manager, Menlo Park
About JLL
We're JLL. We're a professional services and investment management firm specializing in real estate. As a Fortune 200 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 86,000 individuals.
If you're looking to step up your career, JLL is the perfect professional home. With us, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections and be inspired by the best. We're focused on opportunity and want to help you make the most of yours.

Achieve your ambitions-join us at JLL!
What this job involves
We are seeking a Sales Coordinator to join our Brokerage team and provide high level office management and broker support, often handling a large number of details relating to complex commercial real estate transactions, for multiple leasing and sales brokers.  Our Team of advisors specializes in industrial, office, land leasing and sales in San Jose, Silicon Valley and South Bay. You will help manage deal transactions, customize marketing materials, client interaction, new business activities, moderate financial management, and general administrative support.  

In addition, managing the office reception and coordinating general office management. This is a fast-paced, team-oriented environment partnering with brokers, research, marketing, finance and coordinators to help in the overall success of the office.  The role provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility and the opportunity to be an integral part of our growing dynamic team.  

We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth.
Key responsibilities
Sales Coordination:
Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, leasing status reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures, and best practices
Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate
Manage all listings on brokerage listing services including CoStar, Loopnet, Crexi and Market Sphere
Track and have knowledge of JLL technologies, maintain access to resources
Create and maintain intranet sites for client and property purposes including, View the Space and Weebly
Support the marketing team in the preparation of flyers, brochures and email distributions
Create and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, Adobe InDesign and Microsoft Software
Gather research information and create market surveys and tour books by adding building information, maps and pictures and CoStar data
Organize and participate in periodic client meetings and/or calls
Assist and participate in planning as needed for industry functions or client events and open houses
Update and maintain company Contact Relationship Management database to track prospects, clients and deal information
Process deal…