Secretary - Advanced Level

Bargaining Unit:
Local 2700 - General Clerical Unit  

Why join Contra Costa County?

Contra Costa County is located in northern California and covers about 733 square miles. It stretches from the northeastern shore of San Francisco Bay to the San Joaquin River. The county has a population of just over 1 million, making it one of the top ten most populous counties in California. It's known for being home to one of the most diverse populations in the state, both culturally and economically.

Working for Contra Costa County gives you the opportunity to serve and improve the lives of the local community. The county provides essential services such as public safety, healthcare, social services, and infrastructure development. Working for the county can be a rewarding experience as it allows individuals to make a positive impact on their community and contribute to the betterment of society.

Additionally, Contra Costa County offers competitive salaries, good benefits, and opportunities for career growth and development.

The Secretary Advanced Level classification is utilized in different departments across the County. It represents the highest working level in the Secretary series. Individuals in this position usually possess extensive experience in performing a range of intricate secretarial tasks that entail significant responsibility, with minimal supervision. Typically, the incumbent reports to individuals in high-level positions, such as Deputy Directors, Assistant Directors, Directors, or above.

We are currently looking to fill one (1) vacancy within Employment and Human Services Department. However, the eligible list resulting from this recruitment can be used to fill vacancies in other departments when they become available.

Why join Employment Human Services Department?

Contra Costa County's Employment and Human Services Department works diligently to provide the community with resources that support, protect, and empower individuals and families to achieve self-sufficiency. The department is committed to hiring candidates that share our core values of delivering an exceptional customer service experience, encouraging open communication, embracing change, practicing ethical behavior, and embracing diversity.

We are looking for someone who is:

* Organized. You will need to balance multiple assignments, priorities, and deadlines in a fast-paced environment

* Dependable and Punctual. Your assigned unit will rely on you for support

* Flexible. You will have to shift priorities quickly as needs change

* Personable. You will work with a team of professionals and need to interact professionally with others

* A good communicator. You will be working with internal and external clients and must communicate with them effectively

* Detail-oriented. You will be responsible for ensuring the accuracy of written communications, numbers, or data entry

What you will typically be responsible for:

* Providing administrative support to upper management

* Composing correspondence, memoranda, and other written materials based on knowledge and understanding of departmental activities with little or no direction

* Developing and maintaining filing and record systems unique to the assigned program and ensuring record controls are in place

* Following up on behalf of the manager or Department to move tasks forward

* Maintaining and securing confidential information

* Scheduling meetings for the manager

* Reviewing and managing incoming mail with responsibility for sorting, screening, and routing

* Screening telephone calls and visitors and handling routine questions

A few reasons you might love this job:

* You will have the ability to work independently and autonomously

* You will work in a supportive and respectful working environment that values work-life balance

* You will be given the opportunity to grow through a variety of work assignments

A few challenges you might face in this job:

* You will work in a highly regulated government environment

* You will be expected to balance multiple projects, priorities, and demands

* You are often the public's go-to person for complaints and may deal with people who are upset

Competencies

Requir…