Brokerage Coordinator

Job Title Brokerage Coordinator

Job Description Summary The Brokerage Coordinator has experience as a cultural ambassador, community advocate and service leader. As part of a “front-of-house” team, the Brokerage Coordinator is responsible for creating a supportive and comfortable atmosphere by welcoming visitors and supporting all employee-facing services. The ideal candidate will be detail oriented, able to handle multiple projects simultaneously and exhibit a friendly, professional, and customer service-oriented demeanor.

This role will ensure that administrative and operational functions are provided to local staff in an efficient and effective manner.

Job Description Concierge / Front of the House Greets employees and announces clients and visitors during office business hours

Coordinates client visits and validates parking

Receives and directs incoming calls to appropriate parties

Serves as concierge to the Walnut Creek corporate office including meeting set up, coordinating catering, furniture reset, and delivering temporary equipment and supplies

Creatively solve problems to ensure the office operates in an efficient and effective manner

Utilize and assist as needed with conference room technology and network connectivity

Ensure special deliveries to front desk are handled appropriately and per office requirements

Day to Day Office Coordination Collects and distributes mail daily

Purchasing and maintenance of office supplies and office equipment by ordering through Workday, procurement or outside vendor

Request spending requisitions within Workday, subject to budget set by Operations Manager and company policies

Submits janitorial and maintenance work orders as needed and/or communicate with appropriate partners to address issues

Schedules office vendor appointments, communicates with office regarding any temporary issues, and ensures work completion

Brokerage Support Provide direct brokerage support to brokers in both the Oakland and Walnut Creek offices

Prepare Real Estate Contracts & Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller’s Mandatory Disclosure)
Draft Listing Agreements – Cushman & Wakefield and AIR Forms. Coordinate with Legal Department and management to finalize for execution and tracking

Prepare and format Letters of Intent, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences Coordinate closed deal submission to the Deal Desk Organize all agreements, property information and due diligence materials for each pursuit and transaction

Support timeliness of team’s deliverables

Coordinate marketing efforts with corporate marketing functions

Procurement and coordination of property marketing collateral such as signs and professional photography subject to Cushman & Wakefield’s procurement policies and Managing Principal approval

Create, enter and maintain listings in external listing multiple services (AIR, Loop Net, and CoStar)
Maintain and account for our subscription with Loop Net and our team’s listings posted within

Maintain team’s internal active list of property listings and pursuits

Prepare property surveys, tour books, property flyers/brochure and other marketing materials as needed

Research availabilities and comps in listing multiple service and internal Cushman & Wakefield database

Qualifications HS Diploma or GED required

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

Comfortable meeting and engaging with new people.

Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.

Utilize a high level of attention to detail as well as strong interpersonal skills.

Have a positive attitude and a strong sense of urgency in resolving any issues that may arise.

Requires basic knowledge of financial terms and…