Executive Assistant

• Manage complex, frequently-changing calendars for two co-founders, proactively resolving conflicts and prioritizing time against shifting business needs
• Book and manage domestic and international travel, including itineraries, changes, and day-of issue resolution
• Coordinate internal and external meetings end-to-end — scheduling, agendas, logistics, room/video setup, and follow-through on action items
• Coordinate with home managers to flag prioritize and help manage at-home obligations against a very dynamic and demanding work schedule
• Own light office management for the Walnut Creek office: supplies, vendor relationships, mail, seating/space needs, and general upkeep
• Serve as a key point of contact between the founders and internal team, external partners, investors, and candidates
• Prepare and organize materials for board meetings, investor updates, and leadership offsites
• Handle expense reports and other administrative tasks with discretion and accuracy
• Anticipate needs before they're asked — flagging conflicts, prepping context, and removing friction from the founders' day-to-day

• 3+ years of experience as an Executive Assistant supporting C-level or founder-level executives, ideally in a startup or fast-paced environment
• Excellent judgment with confidential and sensitive information
• Strong written and verbal communication — comfortable representing the founders in external-facing correspondence
• Highly organized, detail-oriented, and able to juggle competing priorities without dropping things
• Comfortable with ambiguity and last-minute changes; calm under pressure
• Based in or near Walnut Creek, CA, and able to be in-office 2 days/week (with occasional flexibility for additional in-person needs)
• Experience with tools such as Google Workspace, Notion, calendar/travel management platforms, and expense systems

Demonstrates expertise in managing complex calendars, coordinating travel logistics, and facilitating effective communication between executives and stakeholders. Proficient in handling confidential information and maintaining organization in a fast-paced, dynamic environment.

• Executive Support Experience
• Calendar Management
• Travel Coordination
• Strong Communication Skills
• Organizational Skills

• Calendar Management
• Travel Coordination
• Expense Reporting
• Meeting Coordination
• Office Management

• Excellent Judgment
• Detail-Oriented
• Calm Under Pressure
• Ability to Juggle Competing Priorities
• Comfortable with Ambiguity

• C-Level Support
• Startup Environment
• Fast-Paced Environment
• Confidential Information
• Internal and External Communication

• Google Workspace
• Notion
• Calendar Management Platforms
• Travel Management Platforms
• Expense Systems