Proposal Coordinator

Experience

Required:

5 –7 years

Schedule:

Full time, 40 hours per week. Must be available to work at a high level between the hours of 8am-5pm Pacific Standard Time (PST).

Location:

Hybrid / Remote

Start Date:

Immediate

Sequoia Ecological Consulting, Inc. (Sequoia) is a small, woman-owned environmental consulting firm that specializes in environmental planning, wildlife and fish biology, botanical, and arboricultural services from the planning stages through permitting and compliance during project implementation. We serve federal, state, and local public agencies, as well as private clients throughout California. Sequoia’s team develops creative solutions to complex projects through proactive planning, collaboration, and attention to detail.

You will thrive supporting our Marketing Director and our team with all aspects of proposals and marketing collateral. You will leverage your in‑depth understanding of proposal writing and management to quickly come up to speed on Sequoia’s services, expertise, and unique value proposition to create high‑impact proposals. Our proposals range from on‑call consultant lists to complex, multi‑volume federal proposal packages, and the successful candidate will bring the expertise to confidently manage these proposal processes from start to finish with strategic direction and review input from the Marketing Director and Principals.

Work can be remote for the right candidate, or local candidates may work from one of our California offices (Walnut Creek, Sacramento, San Diego).

You share our values. At Sequoia, we believe in providing a great place to work by living our shared core values of Respect, Excellence, Passion, Integrity, and Teamwork. As a member of Sequoia’s marketing team, your unique talents and contributions will be recognized and appreciated, and your work will truly make an impact as we pursue the types of projects our staff love.

• Working with the Marketing and Technical Services teams on coordination and development of creative, compelling, and high‑quality proposals and other tasks in response to Requests for Proposals (RFPs).
• Responding to Expressions of Interest (EOIs) or Requests for Qualifications (RFQs) and other proposal‑related requests and ensuring that the response is compliant with RFP or EOI requirements.
• Leading the pursuit process from kick‑off meetings through the production of client response templates, and editing, formatting, collating, proofreading, and delivering proposals.
• Understanding and communicating the proposal process and working collaboratively with proposal teams to build proposal plans and schedules.
• Facilitating kickoff and follow‑up meetings and ensuring completion of identified actions, as required.
• Updating our Airtable and Deltek opportunities databases in real time.
• Reviewing solicitation documents and building proposal outlines based on Sequoia’s proposal template and applying the requirements of RFP documents.
• Leveraging Deltek Vantagepoint and Artificial Intelligence tools to increase efficiency and reduce labor redundancy and workload while ensuring documents are high quality and on brand.
• Coordinating with the Pursuit Team and managing the ownership of information essential for proposals, forms, and questionnaires.
• Send out proposal‑related reminders (as assigned during kickoff meetings).
• Updating MS Word, MS PowerPoint and InDesign documents, proposals, statement of qualifications, capability statements, etc.
• Managing resume updates, proposal content, document control, and file management.
• Assisting with data capture in appropriate systems including researching, updating, and compiling corporate information such as project profiles, resumes, and other standard materials for proposals and improvements for the database.
• Creating and maintaining organization of Sequoia photo and graphic assets.
• Creating proposal templates for various markets/services submissions.
• Preparing charts/graphics and gathering key information such as resumes, images, project profiles and questionnaires for proposals.
• Creating client‑specific capability…