Production Coordinator

We’re an experiential marketing agency that specializes in creating dynamic brand experiences that make an impact. We believe these experiences are important moments that can happen anywhere — onsite at an event, online, on a billboard, or across any other channel of a campaign. Audiences are overwhelmed with brands competing for their attention, so it takes true expertise to break through and turn those moments into experiences.

That’s where we come in.

As an employee-owned agency, we’re fueled by curiosity, creativity, and a drive to help brands break through in meaningful, memorable ways. We believe in being great, doing good, and having fun while delivering bold, results-driven, award-winning work. With offices in the SF Bay Area, New York, and Chicago, our client partners include some of the most recognizable brands in the world.

More than just vendors, we’re strategic allies and production-born experts who help brands own every moment
— wherever they take place.

As a Production Coordinator, you’ll support the successful planning and execution of live events, hybrid programs, and integrated campaign engagements. In this role, you’ll help keep project teams organized, prepared, and positioned for success by proactively managing logistics, documentation, vendors, and schedules across every phase of a program.

Reporting to the VP of Production Support and partnering closely with Producers and cross-functional teams, you’ll play a critical role in ensuring no detail is overlooked. This is an excellent opportunity for someone early in their production career who is eager to deepen their expertise, take ownership of defined work streams, and contribute to meaningful audience experiences.

• Support Producers in developing production plans, timelines, staffing plans, and project schedules
• Coordinate and maintain key project documentation, including run of show, production schedules, call sheets, contact lists, and shipping manifest
• Assist with budget tracking by organizing estimates, gathering vendor quotes, and updating cost spreadsheets
• Research and coordinate vendors, venues, fabrication partners, and technical resources
• Manage ordering, tracking, and shipping of event materials and supplies
• Coordinate travel logistics for project teams and talent
• Track timelines and task lists, providing status updates and flagging risks or missed milestones
• Provide on-site production support, including registration, speaker coordination, backstage logistics, and real-time schedule updates
• Assist with processing vendor invoices and maintaining budget actuals
• Support post-event reconciliation, documentation, and project archiving
• Coordinate meetings, maintain project management systems, and support cross-functional communication

• Projects stay organized, documented, and on track
• Teams feel supported with accurate information and timely updates
• On-site execution runs smoothly with clear communication and coordination
• Budgets and vendor relationships are managed with attention to detail
• You continue to grow in ownership, confidence, and production expertise

• Bring 1–2 years of experience in live events, experiential marketing, or production environments
• Have a working knowledge of staging, audio visual, fabrication, logistics, and on-site coordination
• Are exceptionally organized, detail-oriented, and proactive
• Communicate clearly and work well across cross-functional teams
• Stay calm and resourceful in fast-paced, dynamic environments
• Enjoy managing logistics and bringing structure to complex projects
• Are eager to grow your production expertise and take on increasing responsibility
• Are willing and able to travel extensively

At Invision, this role isn’t about checking boxes. It’s about creating momentum - for our clients, our teams, and the agency as a whole.

• Experience
  :
  Minimum of 1–2 years of experience in the event production industry is required.
• Travel
  :
  Heavy travel is associated with this position. All business travel is reimbursed in accordance with federal and state guidelines.

For this role, we offer a base salary range of $68,000 - $78,000. Individual total…