Accounting Assistant II

Accounting Assistant II – Fiscal Department

We are accepting applications for Accounting Assistant II. One opening is available for an 8‑hour, 12‑month employee. Work hours are 8:00 a.m. to 4:30 p.m., Monday through Friday.

Under the direction of an administrator or designee, perform difficult and responsible accounting and fiscal record management functions that involve manual and computer‑assisted record management systems; prepare a variety of fiscally related reports and records; and do other related work as required.

• Establish, balance, verify, adjust, and maintain accounting and fiscally related records and reports.
• Review, sort, and maintain a variety of fiscal accounts payable and receivable information to ensure compliance with prescribed accounting systems and generally accepted accounting principles.
• Generate and distribute invoices of varying complexity on behalf of the District.
• Process documents, verifying items received and services rendered before payment, pertaining to financial transactions.
• Operate a computer terminal for posting to records and files.
• Receive money and prepare a record of cash receipts.
• Review and verify financial documents and reports for accuracy and adherence to legal mandates, policies, and operational guidelines.
• Process payments using the District fiscal services system through the Los Angeles County Office of Education fiscal services system.
• Prepare or assist in preparing reports required by Federal, State, and County agencies.
• Make complex arithmetical calculations and verify accuracy of computer system output reports.
• Prepare documents and verify warrant listings and releases of payment from various accounts and funds.
• Respond to inquiries (phone, mail, walk‑in) to resolve issues or provide information.
• Prepare bank deposit documents and reconcile bank statements.
• Perform accounts payable and accounts receivable functions, including follow‑up activities to clear vendor warrants.
• Post to subsidiary ledgers, journals, and summaries.
• May prepare trial balances and financial statements.
• Assist district personnel in resolving payroll issues and concerns.
• Prepare or assist in preparing state and federal payroll related documents and reports.
• Prepare and distribute personnel and fringe benefit record summaries.
• Release payroll warrants and related payroll documents.
• Perform other duties related to the class as assigned.

• Perform complex accounting and fiscal clerical functions.
• Prepare and review financial reports, records, and related summaries.
• Perform double‑entry bookkeeping as required.
• Make complex arithmetical calculations quickly and accurately using a 10‑key calculator (touch process).

• Methods, practices, and procedures pertaining to accounting and fiscal record management systems.
• Manual and computer‑assisted accounting and fiscal record management systems.
• Bank deposit and statement reconciliation processes.
• Fiscal report preparation and formatting.
• Inventory control processes and procedures.

• Establish and maintain positive working relationships.
• Work courteously and tactfully with co‑workers, public, and parents.
• Promote team building and a positive work environment.
• Adapt easily to work assignments, additional priorities, and new procedures.
• Receive constructive criticism and modify work appropriately.
• Prioritize and identify needs, solving problems independently as appropriate.
• Suggest procedural improvements to supervisors as appropriate.
• Skillfully handle difficult situations using good judgment.
• Maintain high professionalism, keeping customer needs a priority.
• Understand and carry out oral and written directions.
• Operate computers and business equipment.
• Type at an acceptable speed.

• Two (2) years of increasingly responsible experience in fiscal record management and reporting involving manual and computer‑assisted processes.
• High School diploma or GED, supplemented by training or coursework in accounting, bookkeeping, and business practices.

Persons in this classification are expected to perform light work,…