Receptionist, Administrative​/Clerical

Our long-standing client in the real estate industry is seeking a polished and professional Receptionist to join their team in Walnut, CA. This individual will serve as the face of the office and play a key role in ensuring smooth day-to-day operations.

This is a great opportunity for someone who enjoys a fast-paced environment, values organization, and takes pride in delivering exceptional customer service.

The Receptionist will be the first point of contact for clients, vendors, and internal team members. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities while maintaining a welcoming and professional presence.

• Greet and assist clients, visitors, and vendors in a professional and friendly manner

• Answer and direct incoming calls with efficiency and accuracy

• Manage incoming and outgoing mail and deliveries

• Maintain front desk and common areas to ensure a polished office environment

• Coordinate conference room scheduling and meeting logistics

• Assist with administrative support including data entry, filing, and document preparation

• Support the real estate team with light reporting, client correspondence, and transaction coordination as needed

• Order office supplies and maintain inventory

• Provide general office support to ensure smooth daily operations

• 1+ year of receptionist, front desk, or administrative experience

• Experience in real estate, property management, escrow, or related industry is a plus

• Strong verbal and written communication skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Highly organized with strong attention to detail

• Professional demeanor and customer-service mindset

• Ability to multitask and prioritize effectively

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.