Part-Time School Office Assistant; Enrollment & Attendance

We have one opening for a 4‐hour, 10.5‑month, Monday through Friday PART‑TIME employee.

Under the direction of the Principal, Director/Department Head or designee, the employee will perform a wide variety of clerical functions of average to above average difficulty, including typing, data entry, providing information, maintaining a high level of positive customer service and performing other general office duties as assigned. Incumbents in this classification provide clerical support (e.g., enrollment, attendance, health, etc.) to an office whose functions directly support learning.

• Performs a wide variety of clerical work including student enrollment and attendance recording, providing information to students, parents and the public, greeting callers, and assisting other staff members as needed.
• Operates a computer or terminal to enter or obtain information.
• Enters, updates, calculates data, generates reports and correspondence, and retrieves information.
• Provides assistance, directions and specialized information to callers, visitors and students.
• Compiles and accurately maintains a variety of reports, records and files including attendance and enrollment data, bus requisitions, sports events, address changes, etc.
• Operates a variety of office equipment including telephone switchboard, assigned computer and software, copier and other office or school machines; operates software systems to input data and generate periodic and special reports.
• Prepares and maintains logs, files and records.
• Composes documents, e.g. correspondence, memoranda, bulletins, minutes, etc., for the purpose of communicating various activities and/or providing information.
• Monitors financial related information, e.g. class size, attendance, timesheets, purchase orders, etc., for the purpose of documenting activities for reimbursement and adhering to District policies.
• Maintains records, schedules, files, rosters, etc., for the purpose of documenting and/or providing reliable information.
• Administers medication to students in accordance with District policies and regulations when providing backup assistance with site student health office.
• Notifies parents or appropriate personnel regarding ill students.
• Assists other office personnel for the purpose of providing support and backup for their job assignments (e.g. student health, attendance, registrar, finance).
• May maintain inventory of office supplies for the purpose of ensuring availability of required items.
• Processes mail, purchase orders, requested forms, and/or sale products for the purpose of providing timely and accurate distribution of such materials.
• May administer routine First Aid and contact appropriate person and agency in event of serious illness or injury.
• Performs other duties related to the class as assigned.

• To operate modern equipment, including automated record management and filing systems, and assigned computer and software.
• To provide quality customer service in a variety of potentially difficult situations such as customers with limited English proficiency or upset/angry parents.
• To operate standard office equipment including use of computer applications.
• To multi‑task and perform detail work despite frequent interruptions.
• To use correct English in both written and verbal form, spelling, grammar and punctuation.

• Standard office machines and equipment.
• Filing and record keeping techniques.
• Health and safety regulations sufficient to provide backup assistance to site health office.
• Basic First Aid methods, procedures and techniques.
• Receptionist and telephone techniques, correspondence and report writing.

• To perform specialized and responsible clerical duties in an assigned office.
• To understand and carry out oral and written instructions.
• To perform duties effectively, including detail data entry, with constant interruptions in a multi‑tasking setting.
• To learn quickly the policies, procedures, organization and operating details of the assigned function or office.
• To work courteously and tactfully with co‑workers, public and parents, including those who may be upset or angry.
• To maintain patience and a positive…