Accounts Receivable Specialist

Job Title:

Accounts Receivable Specialist

Department:
Finance / Accounting

Reports To:

CFO FLSA Status:
Non-Exempt (Full-Time)

The Accounts Receivable Lead is responsible for overseeing the full cycle of accounts receivable operations, including client invoicing, collections, cash application, and reporting. This role partners closely with project managers, field staff, and the accounting team to ensure accurate job costing analysis, timely billing, and strong client communication, with opportunity to grow into broader accounting or financial analysis responsibilities. The ideal candidate has strong attention to detail, experience in construction accounting, and the ability to manage multiple priorities in a fast‑paced environment.

• Generate and issue all client invoices, including AIA progress and milestone billing
• Send monthly statements and maintain accurate customer account records
• Monitor aging receivables and proactively follow up on outstanding balances
• Apply customer payments and reconcile discrepancies
• Coordinate with project managers to ensure accurate billing tied to job progress and change orders
• Track retainage and ensure proper release and documentation

• Review and manage employee timecard entries for accuracy and completeness
• Support payroll processing, including data validation and reporting
• Enter employee benefits enrollments, terminations, and changes into the system
• Collaborate with HR to resolve timekeeping and employee benefit discrepancies

• Analyze HR and job cost data using Liberty Reports
• Prepare monthly and quarterly reconciliation reports
• Assist with month‑end and year‑end close processes
• Identify trends or discrepancies in job cost and billing data
• Support process improvement of AR and payroll processes
• Ensure compliance with internal controls and documentation standards
• Serve as a key point of contact for AR‑related inquiries across departments

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.

• 3+ years of accounts receivable experience, preferably in construction
• Experience with job cost accounting, progress billing, and retainage
• Experience with ERP or construction accounting software (Sage 300, Foundation, Viewpoint, or similar)
• Exposure to payroll processing or timekeeping systems preferred

• Proficiency in Microsoft Excel and accounting systems
• Experience with reporting tools (e.g., Liberty Reports) or familiarity with relational databases preferred
• Ability to learn new systems and reporting tools

• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a deadline‑driven environment
• Excellent communication and interpersonal skills

• Accuracy and timeliness of invoicing, cash application, and payroll support
• Reduction in aged receivables and improvement in collection timelines
• Compliance with internal controls and documentation requirements
• On‑time support for monthly and year‑end close processes
• Competitive hourly rate or salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• 401(k) with company match.

Equal Opportunity Employer, including disabled and veterans.