Administrative Assistant

Job Details

• Job : 5740755
• Final date to receive applications: Posted until filled
• Posted: May 27, 2026 12:00 AM (UTC)
• Starting Date: Jul 1, 2026
• Position Type: Full-time
• Salary: upto $31 Per Hour
• Job Categories: Support Staff >
  Administrative Assistant

Reports to: Building Principal

Work Year: 10 months, 35 hours/week, 7:30 am - 2:30 pm

The Role: The TEC Academy Administrative Assistant is responsible for performing a variety of office functions and facilitating communication among administrators, school districts, teachers, parents, and students. You will be a part of a small, supportive team dedicated to providing our students with a welcoming, engaging, personalized learning environment.

Our Organization: The Education Cooperative (TEC) is an educational collaborative and 501(c)(3) non-profit organization located in

E. Walpole, MA that develops and coordinates educational and organizational programs to meet the needs of our 19 member communities and their students in a way that complements and strengthens their school programs and expands opportunities for their students, educators and communities in the most cost effective manner.

Our School: TEC Phoenix Academy is a DESE approved public day school that is designed for students in Grades K-2 and 6-12 with academic, emotional and/or behavioral challenges that necessitate a small, structured educational setting.

• Administrative Support for Program Director:
  Manage the Program Director’s professional calendar and provide organizational support for high-priority tasks, including hiring, personnel evaluations, and MCAS test preparation; draft, edit, and distribute materials including memoranda, student discipline paperwork, reports, and official correspondence.
• Daily Operations & Logistics:
  Act as the primary point of contact for the school; greet visitors, manage incoming phone calls, respond to general inquiries; oversee daily arrival and dismissal procedures, manage van scheduling, and maintain direct communication with student transportation providers; serve as the primary contact for Walpole Nutrition to coordinate daily breakfast and lunch programs; facilitate the smooth operation of the program by performing general clerical tasks and managing procurement and distribution of staff equipment and supplies.
• Enrollment & Records Management:
  Admissions support—manage the student referral pipeline by updating tracking spreadsheets and drafting enrollment decision letters for school districts;
  Student onboarding—coordinate with families and districts to collect required paperwork; ensure data is entered into Student Information Systems (e.g., Power School, eSped, Fast Bridge, MCAS);
  Attendance tracking—monitor daily student attendance and provide monthly reports to the Business Department.
• Special Education & Compliance: IEP meeting coordination—schedule all IEP and progress meetings ensuring coordination between districts, staff, and parents;
  Evaluation logistics—organize and schedule the student re-evaluation process; maintain accurate student records by uploading IEP-related documentation to eSped archives.
• Financial & Business Functions:
  Budgetary support—prepare purchase requisitions and track program expenditures;
  Tuition management—generate accurate student tuition invoices.
• Additional responsibilities as assigned by the Program Director to support evolving needs of the school.

• Required Qualifications:
  
  High school graduate; additional education desirable.
• Knowledge, Ability, and Skill:
  Demonstrated technological proficiency including producing reports, maintaining school records, electronic communication, and performing administrative tasks efficiently; facility with Google Workspace; problem-solving ability; good judgment when interacting with students, parents, teachers, and administrators; strong organizational/planning skills; ability to prioritize; strong oral and written communication skills including proofing; ability to work under time restraints and meet deadlines; ability to forge effective working relationships;
  
  ability to maintain confidentiality.
• Job Environment:
  Work in a fast-paced office…