AP Manager

The Accounts Payable Manager is responsible for overseeing the organization's accounts payable function and ensuring the accurate, timely, and efficient processing of vendor payments. This role manages the AP team, maintains strong vendor relationships, ensures compliance with internal controls and accounting policies, and supports month-end close and audit activities. The ideal candidate possesses strong leadership, analytical, and organizational skills with experience managing high-volume accounts payable operations.

Essential Duties & Responsibilities

• Manage the day-to-day operations of the accounts payable department, including invoice processing, payment approvals, and vendor communications.
• Supervise, mentor, and develop Accounts Payable staff to ensure high performance and accuracy.
• Oversee the full-cycle accounts payable process, including three-way matching, invoice coding, approvals, payment processing, ACH/wire transfers, and check runs.
• Ensure invoices are accurately coded to the general ledger and appropriate departments or cost centers.
• Review and approve AP batches for accuracy and timeliness.
• Monitor AP aging reports and resolve outstanding issues to maintain positive vendor relationships.
• Reconcile vendor statements and investigate discrepancies or payment variances.
• Establish and maintain vendor files, including tax documentation (W-9s) and payment terms.
• Ensure compliance with company policies, internal controls, and Generally Accepted Accounting Principles (GAAP).
• Support month-end and year-end close processes, including accruals, reconciliations, and AP subledger balancing.
• Coordinate annual 1099 preparation and reporting.
• Assist with internal and external audits by preparing requested documentation and responding to inquiries.
• Identify opportunities for process improvements, automation, and workflow efficiencies within the AP function.
• Collaborate with procurement, operations, and finance teams to ensure alignment on purchasing and payment processes.
• Prepare reports and analysis related to accounts payable liabilities, cash requirements, and spending trends.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of progressive accounts payable experience, including supervisory or management experience.
• Strong knowledge of accounts payable procedures, internal controls, and GAAP.
• Experience with ERP/accounting systems such as SAP, Oracle Net Suite, Microsoft Dynamics 365, or Yardi Voyager preferred.
• Advanced Microsoft Excel skills and proficiency in accounting software.
• Strong leadership, communication, problem-solving, and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Compensation: $,000
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.