Assistant Controller Job Waltham area,Massachusetts USA,Accounting

Phoenix3 Collective is a rapidly expanding group of hospitality-driven companies. As part of a hyper-growth organization, the Accounting Manager plays a key role in providing accurate, timely, and transparent financial reporting across multiple entities. This position is ideal for a hands‑on professional who thrives in a fast‑paced, entrepreneurial environment and enjoys working closely with operations to ensure financial accuracy and accountability.

Key Responsibilities

Supervising and recording daily journal entries for revenue, expenses, accruals, and intercompany transactions across multiple entities.

Supervising and reconciling bank accounts, credit cards, and balance sheet accounts for all operating locations.

Supervising and reconciling POS systems (e.g., Toast, Touch

POS, Square) with accounting records to ensure accurate sales, discounts, comps, and void tracking.

Reconciling tip distributions, gratuities, and service charge allocations in compliance with labor and tax regulations.

Review vendor invoices, food & beverage purchase orders, and ensure proper cost coding to departments and locations.

Oversee inventory management and cost of goods sold (COGS) tracking and variance analysis.

Reviewing fixed asset schedules and preparing depreciation entries.

Responsible for sales tax, occupancy tax, and other local hospitality-related filings.

Preparing monthly financial statements and management reports for each concept within the collective.

Support budgeting, forecasting, and variance analysis by location and concept.

Collaborate with operations teams, general managers, and leadership to ensure timely and accurate financial reporting.

Participate in financial process improvements and the implementation of scalable systems to support growth.

Contribute to building best‑in‑class accounting practices that meet the demands of a rapidly expanding organization.

Qualifications

5-7 years of general accounting experience, preferably with multi‑entity or multi‑location organizations.

Proficiency in accounting software (Sage Intacct, Net Suite, or similar).

Prolific in Microsoft Excel skills (pivot tables, VLOOKUPs, data reconciliation).

Solid understanding of GAAP and accrual‑based accounting principles.

Excellent attention to detail, time management, and communication skills.

Ability to thrive in a hyper‑growth, fast‑paced environment and manage multiple priorities simultaneously.

Preferred Skills

CPA or progress toward certification preferred.

Familiarity with payroll systems such as ADP, UKG, or similar.

Extensive experience with consolidated financial reporting or intercompany accounting.

Compensation & Benefits

Competitive salary commensurate with experience.

Comprehensive health, dental, and vision insurance.

Paid time off and holidays.

Phoenix3 is a collection of boutique culinary and hospitality companies that leverage expertise, innovation, and an unwavering commitment to excellence to deliver consistent, brand‑driven dining experiences in the sectors we serve.

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