Office Coordinator( Waltham, MA

DPR Construction Office Coordinator (Waltham, MA)

Boston, MA
• Posted Feb 11, 2026

• Greeting visitors and guests – direct to appropriate person/meeting room.
• Answering phone calls and transferring/forwarding as needed; using voicemail, email, cellphone, and speed dial list.
• Mail: open, date‑stamp, sort, and distribute; email recipients if time critical.
• Incoming Packages: receive packages (UPS, Fed Ex, USPS, Amazon, and couriers) and notify recipients.
• Outgoing Packages: prepare outgoing packages including inter‑office mail; request delivery verification from shipping vendor and maintain shipping log.
• Coding Invoices: code Fed Ex account summary for region (in CMIC) and other invoices as requested.
• Assist with conference room reservations and set‑up for meetings and events; direct catering vendors to appropriate rooms.
• Assist with daily lunch orders as needed.
• Provide administrative support for marketing, accounting, and insurance groups.
• Maintain a neat and orderly office appearance.
• Conduct weekly inventory of office and kitchen supplies; keep printers, food, and beverages fully stocked.
• Create communications and presentations related to office administration activities (calendars, office presentations, BU‑wide emails).
• Liaise with facilities manager and janitorial service; promptly report maintenance issues.
• Work hours:
  
  8:00 am–4:30 pm, Monday to Friday, with a half‑hour lunch break.

• Excellent listening and strong communication skills.
• Ability to identify and resolve issues.
• Professionalism and pleasant demeanor.
• Proficient computer skills.
• 2+ years of administrative work.
• Strong work ethic and a “can‑do” attitude about DPR.
• Position is salaried.
• #LI-DF1

Between $60,000 and $85,000

Nothing is more important than your health and wellness. The DPR family of companies offers comprehensive benefits programs for skilled craft and labor and experienced professionals and recent graduates.