Documentation Clerk

Job Summary

The Documentation Clerk supports the Documentation Control team by managing the release, tracking, and maintenance of controlled documents. This role ensures accuracy, organization, and accessibility of documentation across systems and files while supporting internal teams and external vendors. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities efficiently.

• Release Engineering Change Orders (ECOs), Manufacturing Variances (MVs), and pilot documentation
• Perform data entry and maintain records across SAP, Access, and documentation databases
• Track ECOs and MVs to ensure accurate and timely processing
• Maintain and organize physical and electronic document files and records
• Assign and log document numbers in accordance with established procedures
• Verify document accuracy, including revisions, numbering, and release requirements
• Fulfill print requests via service window and email
• Convert documents into PDF format for network access
• Manage service calls for equipment and maintain related documentation
• Record and submit meter readings
• Monitor and maintain paper and toner inventory
• Coordinate off‑site document storage (Iron Mountain)
• Collaborate with internal teams and external vendors

• 0–2 years of experience in documentation control, administrative support, or a related environment
• Experience with SAP and/or database systems preferred
• Proficiency in Microsoft Office (Word, Access, Excel)
• Strong organizational skills with high attention to detail

• Ability to sit for extended periods while working on a computer
• Occasional standing, walking, and lifting of files or boxes (up to 25 lbs)
• Office‑based role with frequent use of computer systems and printers
• Fast‑paced environment requiring multitasking and attention to detail

• Flexible Medical, Dental, and Vision Coverage
• Competitive 401k company match
• Bonus program, generous PTO and paid holidays
• Generous tuition reimbursement
• Hybrid and flexible work arrangements
• Professional development, engagement and events
• Company marketplace for lunch and snacks in Norwood, Billerica and Westbrook offices
• Company‑subsidized cafeteria in Waltham office

On site in Waltham, MA

$28–$30/hour

Nova Biomedical takes pride in being an equal opportunity employer committed to hiring a diverse and inclusive workforce. As a part of our commitment to a diverse and inclusive workforce, Nova Biomedical will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.