Administrative Assistant

In-Office Position @ Waltham, MA – Local Candidates Only

About the Organization:
Dakota Partners is a real estate development and construction company working in the multi-family housing space. We primarily focus on workforce and affordable housing projects and frequently use Low Income Housing Tax Credits (LIHTC), Historic Tax Credits (HTC), and local public programs as funding sources on our projects. Dakota is active throughout New England, New York and mid-Atlantic states.

Category:
Project Management

• Administrative support for the development team and the EVP:
  • Schedule and manage a high-volume calendar by prioritizing requests
  • Arrange business travel accommodations and itineraries for the EVP and the team as needed
  • File, organize, and retrieve records and documents in the server
  • Screen incoming calls and requests, and direct inquiries to appropriate people
  • Plan and coordinate both social and educational events – i.e. organize team events, sign up for seminars, keep track of conferences, etc.
  • Lead special projects and assignments as needed
  • Act as a liaison between the EVP and team members, consultants, and vendors
  • Assist with the preparation of application packages and requests for information/proposals
  • Print/scan and bind applications and presentations
  • Maintain up to date Development manuals and Development process information
  • Coordinate between Development and Marketing for any newsworthy information and event planning
  • Keep schedules and funding information updated
  • Special projects as requested by the Development Teams
• Office support and management duties:
  • Be the back up to screening incoming calls and directing inquiries to appropriate people
  • Order supplies and keep supply cabinets and printers organized and stocked
  • Assist with company-wide lunches and occasional on-site gatherings
  • Be the point of contact for maintenance of office building, internet service, copiers, and water dispensers – request service call as needed and stay on top of it
  • Keep cafeteria tidy by unloading dishwasher as needed, refilling coffee pods, etc.
  • Maintain tracking of existing software licenses, expirations, and allocations

• Bachelor’s degree
• Excellent organizational, written, verbal and interpersonal communication skills
• Ability to take independent initiative for action within areas of responsibility
• Tech savvy – Proficient use of MS Office Suite, Google Docs, etc.

EOE Statement:
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.