Executive Administrative Assistant

A client of Innova Solutions is immediately hiring for an Executive Administrative Assistant.

Location
:
Waltham, MA 02451

Schedule
:
Monday–Friday, 7:00 AM – 4:00 PM

Duration
: 3 month temporary role

Job Description: Innova Solutions is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership with day-to-day operations, expense management, meeting coordination, and travel logistics. This role requires strong attention to detail, excellent communication skills, and proficiency in Microsoft Office tools—especially Excel, PowerPoint, and Teams.

• Expense Management
  :
  Track, reconcile, and submit expense reports; ensure timely approvals and compliance with company policy
• Meeting Coordination
  :
  Schedule internal and external meetings, manage calendars, prepare agendas, and capture action items
• Travel & Logistics
  :
  Book domestic and international travel, manage itineraries, and coordinate transportation and lodging
• Document Preparation
  :
  Create and format PowerPoint presentations, reports, and executive summaries with consistent indentation and layout standards
• Data Handling
  :
  Maintain and analyze spreadsheets in Excel; generate reports and dashboards as needed
• Communication & Collaboration
  :
  Serve as a liaison across departments using MS Teams for messaging, file sharing, and virtual meetings
• Office Support
  :
  Assist with general administrative tasks, including filing, ordering supplies, and maintaining organized records

• 3+ years of experience in executive or administrative support
• Proficiency in Microsoft Excel
  , Power Point , and Teams
• Strong organizational and time management skills
• Excellent written and verbal communication
• Ability to manage multiple priorities in a fast-paced environment
• Discretion and professionalism when handling confidential information

Pay Range*:
Between $65k - $80k per year. * Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits:
Innova Solutions offers benefits (based on eligibility) that include the following:
Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health savings account (HSA) and Flexible Spending Account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal &  protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).