Development Administrative Coordinator

Salary Range $60,000.00 - $80,000.00 Salary/year Position Type Full Time

Under the direction and supervision of the Chief Advancement Officer (CAO), the Development Administrative Coordinator is responsible for managing the core department operations, including gift processing, acknowledgments, invoices, and reconciliation with the Business Department. The Development Administrative Coordinator is also responsible for prospect research.

Gift Processing, Acknowledgment, and Data Management

• Enter and track all donations in Raiser's Edge, including credit cards, online, and stock or appreciated securities gifts.
• Audit gift entry, acknowledgment, and reconciliation procedures to ensure accuracy and consistency.
• Oversee imports, bulk updates, and data cleanup to maintain database integrity.
• Serve as the primary resource to the development team for database use, reporting, and troubleshooting.
• Support integration and transfer of transactions from online giving platforms and other systems.
• Contribute to broader development operations and process improvement initiatives as needed.
• Produce and distribute donor acknowledgment letters and tribute gift recognition cards.
• Create standard and ad hoc queries, exports, and reports related to fundraising and events. Maintain and update constituent groupings.
• Coordinate and execute print and email communications across platforms.
• Collaborate with Business and Admissions Offices to ensure data accuracy and financial reconciliation.

Research, Reporting, and Administrative Support

• Partner with the CAO to implement and manage the prospect research program.
• Produce prospect research and briefing materials using online databases and other resources.
• Create and manage reports to support development strategies and decision-making.
• Assist in drafting and editing development and admissions materials.
• Partner with the Advancement team on direct mail campaigns.
• Provide additional administrative support as needed.

This is a 12-month, in-person position.

• Bachelor's degree preferred
• Professional office experience preferred; experience in a school or development setting is a plus
• Experience with CRM systems preferred, particularly Blackbaud Raiser's Edge or Raiser's Edge NXT
• Strong technical proficiency, particularly in Excel
• Excellent writing and editing skills

• Comprehensive benefits package featuring generous paid time off policies
  -including sick time, paid vacation, personal days, and U.S. holidays, Gann employees get up to an additional 15 days off for Jewish Holidays, depending on the Jewish Calendar of the year
• Short Fridays
• Hungry? Gann has a full-service kosher dairy dining hall, complete with a fresh salad bar and multiple hot meal options
• Free parking!
• Fitness facilities for our faculty and staff
• Life Insurance
• Long-term Disability (LTD)
• Paid MA PFML

Physical demands include dexterity for office machine/supply operation, including but not limited to computer, telephone, electronic calculator, copy machine, and printers. Stooping, bending, reaching for files or supplies, and sitting or standing for extended periods are common.

COMPETENCIES AND SKILLS

• Highly detail oriented with a strong commitment to accuracy.
• Excellent customer service and interpersonal skills.
• Ability to work both collaboratively and independently in a fast paced environment.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint), including mail merge; comfort with web based tools and communication platforms.
• Ability to manage multiple projects, prioritize effectively, and meet deadlines with minimal supervision.
• Strong organizational, logistical, and problem-solving skills.
• Self-starter with sound judgment and decision-making abilities.
• Excellent written and verbal communication skills, with a strong command of grammar and style.

Gann Academy is an equal opportunity employer. It is the policy of the school to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants, without regard to race, creed, color, religion, national origin, sex, including sexual orientation, gender identity or expression, and pregnancy, age, physical or mental disability, genetic information, or veteran status.