Executive Assistant - Temporary

Job in Waltham, Middlesex County, Massachusetts, 02451, USA

Listing for: Berg Health

Seasonal/Temporary position
Listed on 2026-06-21

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Executive Admin/ Personal Assistant
Business
Office Administrator/ Coordinator, Business Administration

THIS IS A TEMPORARY POSITION (6-9 MONTHS)

POSITION SUMMARY:

The Executive Assistant provides high-quality administrative and operational support to members of the Executive Management Team in a fast-paced, high-accountability environment. This role manages complex scheduling, travel coordination, and executive-level logistics while handling sensitive and confidential information with discretion. The Executive Assistant serves as a central coordination point across internal teams and external partners to ensure smooth day-to-day execution of executive priorities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manage complex calendars for multiple executives, including prioritization, scheduling, and coordination of internal and external meetings
Coordinate domestic and international travel, including itineraries, logistics, and expense support
Expense reports and credit card reconciliation (experience with Concur)
Organize and manage logistics for meetings, including conference rooms, materials, AV, catering, and virtual meeting setup
Prepare, edit, and format documents, presentations, and reports using Microsoft Word, Excel, and Power Point
Draft and manage routine correspondence on behalf of executives
Maintain organized filing systems and ensure documents are accurate, up-to-date, and accessible
Process purchase orders, track invoices, and coordinate with Finance on vendor payments and project-related expenses
Coordinate with external vendors, consultants, and service providers as needed
Support company-wide scheduling and ad hoc executive requests, including cross-functional coordination
Serve as backup coverage for other administrative personnel when required
Provide occasional reception and office support as needed
Perform other duties as assigned to support executive and organizational needs

QUALIFICATIONS:

5+ years of experience supporting multiple senior leaders in a fast-paced environment (biopharma or life sciences preferred)
Associate's degree or some college coursework preferred; equivalent experience considered
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Strong organizational skills with ability to manage multiple priorities and deadlines
High level of discretion and ability to handle confidential information
Excellent written and verbal communication skills