Clerk III

The Department of Developmental Services (DDS) is seeking qualified candidates for a Clerk III position at our Metro Regional Office in Waltham. This role provides clerical support to Metro Residential Services (MRS), a division of DDS Metro which operates 20 group homes for adults with disabilities in the Boston area. This role will also support the Metro Region's Business Office.

The Clerk III assists MRS and the Business Office with a variety of administrative tasks, including but not limited to the below.

Duties and Responsibilities (this list is a general summary and not all-encompassing)

* Files material such as correspondence, reports, applications, meeting minutes, bills etc. as requested by supervisor.

* Answers telephones. files requests, provides routine information, supports staff in solving problems, finding resources, or getting assistance.

* Prepares, creates and maintains files of forms which are standard for MRS/the Business Office to conduct day to day business. Completes standard forms as requested.

* Serves as main point of contact for receipts collection from MRS homes and turns them in timely to the Business Office.

* Makes calculations and codes receipts according to the classification handbook and responsible for reconciling discrepancies and independently.

* Acts as liaison between MRS and the Business Office. Follows up with MRS homes on documentation as needed in a prompt and professional manner.

* Requests Purchase orders in FMIS and uploads the necessary backup

* Assists and provides backup with the vendor service requests. Ex:
Ricoh, Ready Refresh, WB Mason, etc.

* Receives and distributes mail, memoranda, packages, and copying.

* Operates standard office equipment; such as; computers, copy machines, fax machines and ensures they are maintained and cleaned.

* Schedules the conference room, coordinates meetings, interviews and appointments.

* Makes calculations and code receipts according to prescribed formulas for the purpose of processing documents

* Notifies appropriate parties, orally or in writing, of information as requested

Qualifications

* Ability to understand, apply and to explain, rules, policies, and procedures governing MRS/the Business Office

* Able to use proper grammar, punctuation and spelling

* Ability to follow written and oral directions

* Ability to assemble items of information in accordance with the established procedures

* Ability to work with names, numbers, codes and/or symbols

* Ability to file material in accordance with the standard filing procedures

* Ability to maintain accurate records

* Knowledge of clerical office practices and procedures including office record keeping, office correspondence control, the types and uses of office equipment and supplies and business letter preparation.

* Skill in operating office equipment

* Ability to perform arithmetical computations with speed and accuracy

Please Note:

This is Full-time, 37.5 hour position.

Shift: 8:45am - 5:00pm

Days Off:
Saturday and Sunday

Flexibility required to meet the needs of the Regional Office.

About the Department of Developmental Services:

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit:(Use the "Apply for this Job" box below)./dds

Pre-Offer Process:

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

* Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Recommended candidates must successfully complete pre-employment screening which includes:

* Disabled Persons Protection Commission (DPPC) Abuse Registry Search: https://-registry

* Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http:///cori

* National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check. https://-checks

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form

For help logging into/resetting your Mass Careers profile, please call the Employment Service Center at .

For questions…