Grant Administrator, Department, Institute, School & Center; DISC Post-Award

The Grant Administrator, DISC Post-Award

The Grant Administrator, DISC Post-Award is responsible for supporting the administration, management, and oversight of a large and diverse portfolio of federal and non-federal grants, contracts, sub-award, fellowships, and other sponsored program funds for several major research centers, institutes, and departments within the institution.

As a member of a small team of post-award grant administrators, the position contributes to the financial management and reporting requirements of awards from the receipt of the Notice of Award through closeout, ensuring compliance with all sponsor requirements and federal, state, local regulations and university policies.

• Track and develop required information for sponsored accounts, including developing, updating, and revising budgets; projecting personnel and non-personnel expenses; monitoring accounts; reviewing account records for accuracy; processing carry forwards; reconciling accounts with Work Day; and generating monthly reports for Principal Investigators and research groups.
• Monitor and track spending and burn rates on awards to avoid overspending and ensure projects stay within budget and on time.
• Manage allocation of funds and review expenditures for compliance with grant agencies and university policies from start to close.
• Support database and system data accuracy, working with Procurement, HR, payroll or other offices to correct errors or overages.
• Support the payroll costing allocation process, including reviewing and revising coverage reports and making payroll accounting adjustments when necessary.
• Work closely with the Sponsored Program Accounting Office to support financial reporting requirements, invoice documentation, and grant closeouts.
• Collaborate with DISC Pre-Award and Pre-Award Services to prepare and review budgets for proposals and account setup.
• Collaborate with office and individuals across the university to ensure accurate grant management, including interpreting sponsor regulations and university policies.
• Support training and onboarding of new staff as required.
• Perform all other duties as assigned.

• Bachelor’s Degree required; additional certifications or advanced degrees encouraged.
• 2–4 years of related work experience.
• Strong organizational and time-management skills with sensitivity to deadline-driven work and ability to self-motivate.
• Understanding of federal funding agencies, regulatory bodies, and regulatory requirements.
• Collaborative and inclusive professional style, relationship-oriented with a customer-service focus, excellent organizational and communication skills (written, verbal, listening), ability to maintain discretion, confidentiality and professionalism with the highest level of personal integrity.
• Resonance with the mission and goals of the Office’s priorities.

• Proficiency in MS Office applications, particularly MS Word and MS Excel (at least intermediate skills);
  Google Suite, Box, and other collaborative tools.
• Ability to manipulate and extract data from a variety of sources (databases, Word files, plain text files, PDF, email, etc.).
• Workday, File Maker Pro  and/or BA Priority software experience a plus but not required.
• Familiarity with sponsored program accounting concepts, budgets, and business processes, as well as a basic understanding of how a university operates, including academic and administrative functions.

• Regular exposure to various principal investigators, including senior faculty and administrators; provides support to faculty, students, and staff of all levels.
• Liaison to outside agencies, sponsors, and other institutions.

The maximum budget for the position is $71,000. The University’s pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience and education/training, internal peer equity, and applicable legal requirements.

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

Applicants who require accommodation in the job application process are welcome to contact Human Resources at  or via email, human resources.