Contracts Administrator

Now Hiring:
Contracts Administrator

Location:

Waltham, MA

Pay Rate: $26.50/hour

Schedule:

Monday-Friday, Hybrid Schedule Available

Looking for a detail-oriented administrative professional with contracts experience? Join a growing team where you'll play a key role in managing customer purchase orders, RFQs, bid boards, and contract-related processes while working in a flexible hybrid environment.

Education Requirements Bachelor's Degree required

Experience Requirements

• Minimum 2 years of experience in contracts administration, subcontracting, bid boards, or customer portals
• Experience monitoring RFQs, purchase orders, and proposal submissions
• Familiarity with invoicing processes and vendor registrations preferred

Job Duties

• Monitor customer portals and retrieve purchase orders for internal processing
• Track and manage RFQs, proposals, bids, and related communications
• Coordinate with sales, contracts, and internal stakeholders to meet deadlines
• Complete vendor registrations, surveys, certificates of insurance requests, and related documentation
• Support billing and invoicing activities
• Track purchase order invoicing to ensure timely completion
• Assist with process improvements and special projects
• Maintain accurate records and ensure compliance with established procedures

Qualifications

• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to prioritize multiple tasks in a deadline-driven environment
• High level of accuracy and professionalism
• Team-oriented mindset with strong collaboration skills

Employee Benefits

• Medical, dental, vision, and pet insurance
• 401(k) Retirement Savings Plan
• Employee Assistance Program (EAP)
• Commuter/Parking Accounts
• People Perks
• Health Savings Account (HSA)
• AD&D Insurance

Apply Now

If you're an organized administrative professional who thrives in a fast-paced environment and enjoys supporting critical business operations, we want to hear from you. Apply today to take the next step in your career with this exciting opportunity in Waltham, MA.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

Advantage Technical connects top- talent in technology, engineering, and technical fields with forward-looking companies.

Advantage Technical is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Advantage Technical offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Advantage Technical is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners.

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